Week 37
Mon 9th Sep - Sun 15th Sep 2024
Monday 9th September 2024
Treasury Policy WG
Type of meeting: Biweekly
Present: Tevo [facilitator], Effiom, Tevo [documenter], Tevo, Effiom, Peter
Purpose: Structuring Ambassador rules around payments, tasks and anything related to financial activities
Miro board: Link
Other media: Link
Agenda item 1 - Welcome, Workgroup Updates, and Meeting Agenda - [carry over]
Discussion Points:
How best to report activities of the WG in Quarter 4?
Decision Items:
Today's meeting is the last session of Policy WG
[effect] mayAffectOtherPeople
Action Items:
[action] Policy Operations to be carried over to the Treasury Guild [status] todo
[action] The ratification deliverable is planned for the end of the month; the final update will be in the Q4 Report [status] todo
Agenda item 2 - Drafting of Policy Ratification Google Form - [carry over]
Discussion Points:
How best to draft the form?
What should be the content of the form?
The ratification quorum decision was made in the last WG meeting.
Decision Items:
The Treasury Guild agreed to move the policy "Slow Start" to the final stage
[effect] mayAffectOtherPeople
Based on how the form was drafted, every new policy would require a new form during ratification
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Share the Policy Ratification form in the decision-making channel in Discord [status] todo
Agenda item 3 - Review New Policy submission - sentiment metrics - [carry over]
Discussion Points:
Understanding the rule activation dependencies
Implementation End time deliberation
Decision Items:
The current version of the policy is not acceptable
Action Items:
[action] Include policy related topics (i.e. new policy submission and status of old policies) in next Treasury Guild agenda [status] todo
[action] Draft a publication message about new policies [assignee] Tevo [due] 16 September 2024 [status] todo
Keywords/tags:
topics covered: Miro Board, Treasury Policy, Ratification, Sentiment
Strategy Guild
Type of meeting: Weekly
Present: Ayo [facilitator], Effiom [documenter], Ayo, Effiom, Gorga, Ese Williams, Yemi Solves, Guillermo, King David, Kateri, Hogantuso, Photogee, Vasu, Billy
Purpose: Regular meeting of Strategy Guild.
Working Docs:
Narrative:
INTRODUCTION - The purpose of this meeting is to discuss the draft Strategy Guild Q3 Report and Q4 Budget proposal
ACTION ITEMS CHECKBOXES FROM THE LAST MEETING - Ayo led this. Items DONE were closed and others were left OPEN:
Continue contribution to the Guild’s working document [OPEN]
Gorga to create a poll in Discord for other people to vote on the preferred meeting schedule for the guild [DONE]
Effiom to draft and share last meeting summary [DONE]
Yemi to follow up with other Gs/WGs representatives who are yet to fill out the form [DONE]
Continue working on the Strategy Guild Q3 Report and Q4 Budget proposal async [DONE]
Adopt Last Meeting Notes - 02.09.2024 [DONE]
ONBOARD NEW MEMBERS/CORE MEMBER ROLL CALL - Since the last meeting, Photogee met all the core membership requirements but no new person indicated interest in the document.
Ayo advised those who have indicated interest in becoming members of the Guild but are yet to meet all the requirements, to ensure to update their records as they meet the pending requirements.
GORGA ALLEGATIONS ON PARTICIPATION OPPORTUNITIES IN THE GUILD - Gorga highlighted his concerns which were mostly about the Q4 budget:
The Q4 budget doesn’t completely explain how tasks will be carried out
Q3 wasn’t transparent citing the example of the availability of the meeting notes which were meant to be made available in Discord before the meeting but are only shared in the meetings
Hopes that in Q4 other members will get to prepare meeting agendas, facilitate meetings, and also create meeting notes
Ayo responded to these claims, citing that:
The Guild restarted its operations in Q3, and just like other Guilds in which Gorga is a member, he got to contribute in the following quarter and not the first quarter he joined
Members who were contributing majorly were those that understood the Q3 budget and were present during the approval process, hence it was easier for them to take part in the activities this quarter
He stated that members were asked to indicate facilitation interest in the working doc, and a roster was being worked on ahead of Q4 using that list
Gorga contributed to the research and was rewarded as a representative of the WWG during the Q3 workshop
THE DRAFT Q3 REPORT AND Q4 BUDGET DISCUSSIONS - The Guild’s meeting has been updated to capture the new Bi-weekly schedule. The workshop initiative will continue based on the success of the Q3 workshop.
A.O.B - Ayo expressed gratitude to the participants and provided an overview of the plan for the next sessions.
Decision Items:
Facilitation interest has been suspended, and a roster will be created ahead of Q4
[rationale] This would allow for time to create the roster for Q4
[opposing] None
[effect] affectsOnlyThisWorkgroup
The Guild’s meeting would be Bi-weekly going forward, and weekly when workshops are ongoing
[rationale] This was the result from the poll in Discord
[opposing] None
[effect] affectsOnlyThisWorkgroup
Continue discussions on the Strategy Guild Q3 Report and Q4 Budget proposal async
[rationale] Since meetings are now Bi-weekly, we would need to have discussions based on the outcome of the consent process
[opposing] None
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Continue contribution to the Guild’s working document [status] todo
[action] Intending members to update their records in the working document as they meet the Core membership requirements [status] todo
[action] Proper documentation of Gorga’s allegation for further discussions [status] todo
[action] Effiom to draft and make meeting notes available [status] todo
[action] Submit the Strategy Guild Q3 Report and Q4 Budget before the deadline [status] todo
Keywords/tags:
topics covered: Guild Membership, Workshop, Core Membership, Q3 Report, Feedback Systems, Q4 Proposal and Budget, Meeting Schedule, Allegations, Facilitation, Documentation
emotions: inclusive, decisive, Collaborative, fun, interesting
Wednesday 11th September 2024
Research and Development Guild
Type of meeting: Weekly
Present: guillermolucero [facilitator], lord kizzy [documenter], AJ, Advanceameyaw, Clement Umoh, lord kizzy, Yemi Solves, guillermolucero, osmium, CollyPride, Kenichi, PeterE, TheFreysDeFi, Kareem, WaKa, Duke, Karen, Apple
Purpose: R&D Updates and Discussions
Working Docs:
Agenda Items:
Welcoming new Members and Introduction
Review of last meeting summary Action Items
UPDATE STATUS ON DEVELOPMENT: EC-Entity-Connections, W3CD-Web3-Contributors-Dashboard, CSDB-Collaboration-Skills-Database, Social-Media-Dashboard, Reputation-System-using-SoulBound-Tokens-SBTs
Follow Up > New Operations System Deployment: Announcements and Follow Up actions, Draft and Set Voting System for Community to select Q4 new proposals, Discuss further upgrades and Challenges
Kenichi on NDA for the Legacy project.
Discussion Points:
Review of last meeting summary Action Items: Lordkizzy went through the action items for the previous meeting
UPDATE STATUS ON DEVELOPMENT: EC-Entity-Connections; There were no updates from Waka on this project.
Discussions on Guild Approach and Operating System: Waka presented his concerns on the new operation system and they were addressed by the guild
New Operations System Deployment: Guillermo gave an update on the voting process and Rojo is currently drafting out the voting system
Discussions on an NDA for the Legacy project: kenichi presented the NON-DISCLOSURE AGREEMENT doc to the group and he has added the deliverables for Q1 milestone to the project repository. Here is the doc: https://docs.google.com/document/d/1RaCoXN3fhPwDxqhTTuefbOQLegAvQbCbUNE9GTg_NgM/edit
Action Items:
[action] Lordkizzy to meet up with Duke as regards to the presentation of the Ideation Project on Impact of Lingual Differences [assignee] lord kizzy [due] 11 September 2024 [status] done
[action] kenichi to present the Skeletal framework for the Legacy system. [assignee] Kenichi [due] 11 September 2024 [status] todo
[action] Team members to update the Repository with a documentation of the progress so far [assignee] AJ, Advanceameyaw, Kenichi, Rojo, WaKa [due] 11 September 2024 [status] done
[action] Guillermo to disburse funds to Rojo for completion of the Web 3 Contributions Dashboard project [assignee] Guillermo [due] 11 September 2024 [status] done
[action] Kenichi and Guillermo to have a call to discuss the report on the deliverable for Q1 milestone on legacy [assignee] Guillermo, Kenichi [due] 11 September 2024 [status] done
Keywords/tags:
topics covered: Guilds, Tool Development, AI tooling, Operations, Deliverables, Presentation, Documentation, voting, NDA, Operations, Contributions Dashboard, Impact of Lingual Differences, operations system,
emotions: Casual, speedy , Welcoming, Thoughtful , Friendly, lengthy, argumentative
Education Workgroup
Type of meeting: Weekly
Present: Slate [facilitator], Slate [documenter], osmium, WaKa, Clement Umoh, Merryman, GorgaSiagian, DevonHardy, malik, esewilliams, Kenichi, lord kizzy
Purpose: - Regular meeting of Education Guild. This meeting covered: Quiz Automation Time Addition demo - Presentation Series
Working Docs:
In this meeting we discussed:
Quiz Automation Time Addition demo
Presentation Series
Discussion Points:
Slate greeted everyone, then started off the meeting by discussing the projects that education guild is taking forward to next quarter
Slate gave a demo of the time addition to the quizzes. There was also a discussion on how much time should be allotted to each quiz, and multiple suggestions were given by educators
Kenichi presented the "presentation series" project. Multiple modules were discussed. Slate mentioned that this project was left out of the budget because the budget for it was not presented during the finalizing of the Guild's Q4 budget request
Decision Items:
Start of the poll with the time allotment for each quiz
[rationale] most of the group agreed
[opposing] Nil
[effect] affectsOnlyThisWorkgroup
Slate to start the work on Google Classrooms
[rationale] nil
[opposing] nil
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Add the remaining quizzes to the quiz makers sheet [assignee] Slate [due] 13 September 2024 [status] done
Keywords/tags:
topics covered: Presentation, CCCP, Q4 2024 Budget Request, Q3 2024 Quarterly Report, ideation
emotions: productive, Collaborative, Businesslike.
Thursday 12th September 2024
Onboarding Workgroup
Type of meeting: Weekly
Present: Duke Peter [facilitator], Cjfrankie [documenter], LadyTempestt, CallyFromAuron, Eric Davies, Sucre n Spice, Gorga Siagian, Onize, Cjfrankie, PG, PeterE, Colleen, Ayo, lordkizzy, Mikasa, guillermolucero, hogantuso, Ade-williams, Mostlfa Lotfy, kateri, daniel effiom
Purpose: Weekly meeting discussing how to onboard people to the Ambassador program
Working Docs:
In this meeting we discussed:
Agreeing the minutes of the last meeting.
Skillshare matrix.
Action items from the last meeting.
Facilitation and documentation next time.
Onboarding Journeys.
Q4 Budget Draft.
Workgroup Closure: We talked about having a threshold or cap for the number of new people we can onboard into the workgroup.
Contributors to edit documents in Q4.
Gorga’s Allegations.
Decision Items:
WG Closure: We already have enough contributors in the WG, and the proposed budget for Q4 2024 wouldn’t cover more WG activities to give tasks for new people; plus, there is a concern that the total Ambassador program budget for Q4 is high, so significant budget-fitting will be needed. In light of such, we have decided to temporarily close the WG and consider re-opening at the end of Q1 2025.
[effect] affectsOnlyThisWorkgroup
We agreed that for the budget-line on document editing, two people will be assigned to edit each document we create in Q4. We will aim to select one person who has done similar work before (e.g. report writing), and use the Skillshare Matrix to select another individual who has shown interest in working with the topic of the document.
[effect] affectsOnlyThisWorkgroup
We decided that Colleen will lead the “GitHub Project Management Training" session on Mon 7th October 2024 by 13:00 UTC.
[effect] affectsOnlyThisWorkgroup
Following a discussion about Gorga’s allegations against the WG, we have decided to meet on Thurs 19th September 2024 by 11 AM UTC to discuss the issues. Several people (Peter, Tuso, Duke, Kateri, Vani, Onize, Love, LordKizzy and CJFrankie) confirmed their availability.
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Duke and Cjfrankie to showcase the onboarding journey infographics in the next meeting.
[assignee] Cjfrankie, Duke [due] 19 September 2024 [status] done
To carry over for next meeting:
“Q4 Budget Draft.” Come the next meeting, we will look deep into the budget to see how it can be fitted.
Keywords/tags:
topics covered: Skillshare Matrix, onboarding journeys, Q4 2024 budget, q3 2024 budget fitting, budget fitting, Workgroup closure, Contributors to edit docs, Gorga’s allegations
emotions: informative, Discursive, forward-thinking, insightful, Friendly
Friday 13th September 2024
Video Workgroup
Type of meeting: Weekly
Present: Slate [facilitator], Hogantuso [documenter], malik, killy, Zalfred, lord kizzy, Slate, SubZero, osmium, AndrewBen, oep, Hogantuso, Cjfrankie
Purpose: Weekly updates
Discussion Points:
UPDATE from the task manager, ZALFRED. He created tasks for the approved topics for video creation for this quarter. He also updated the KPI sheet with the video links ready for uploading, and had an operational call with MALIK and LORD KIZZY on the smooth communication with the review team.
UPDATE from the social media manager, OEP: 4 long videos have been uploaded to all social media platforms and are having a good number of engagements so far. He also mentioned the challenges he's facing due to delay.
UPDATE from Zealy by DEVON: he mentioned that he'll be sending out more tasks from Monday as the sprint comes to an end.
Reviewing and discussions on the last Governance workgroup meeting by LORD KIZZY, presenting the questions and challenges discussed about the video workgroup pertaining to the numbers of videos created, budget fitting, and approval for Q4 budject proposal.
Presentation on navigating the new tool for social media by ROJO: he gave a comprehensive explanation on how to navigate the tool to post seamlessly on various platforms. He suggested to introduce LINKEDIN AND MASTODON as part of the new social platform added to the role.
Decision Items:
We are adopting MASTODON as a new social platform for the video workgroup.
Collective operational call on the challenges that workgroup members are facing in order to perform their tasks properly
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] We decided that Devon will keep the Zealy role for one more month, while we experiment on the time impact of the social media automation tool on the Social Media Management role [assignee] devon [status] todo
[action] ROJO will take up the social media manager role. The allocation hasn't been decided since we said we are going to experiment this month and decide after that. [assignee] Rojo [status] todo
[action] All members to join the next Governance meeting. [assignee] All Members [status] todo
[action] Task manager role for the month of September [assignee] hogantuso [status] todo
[action] Facilitator for the month of September [assignee] Slate [status] todo
[action] Town hall edit for the month of September [assignee] AndrewBen [status] todo
[action] Town hall summary for the month of September [assignee] killy [status] todo
[action] Meeting summary for the month of September [assignee] oep [status] todo
[action] Review team for the month of September [assignee] Zalfred, lord kizzy [status] todo
Keywords/tags:
topics covered: Rewards, Budget fitting, Zealy, Zealy quest, Zealy Updates, Collaboration, Roles, mentorship, governance WG, budget fitting, Mastodon, LinkedIn
emotions: Organised, informative, interactive, productive
Marketing Guild
Type of meeting: Weekly
Present: Ayo [facilitator], Eric Davies [documenter], Ayo, Eric Davies, Photogee, esewilliams, Advanceameyaw, Cjfrankie, Kareem, hamzat, malik, lord kizzy, Mikasa, Kenichi
Purpose: Marketing Guild weekly meeting
Discussion Points:
Q3 Report: CJ Frankie has completed the Q3 report.
Community Initiative: Graphics team have successfully developed an initial design for our community initiative.
Q4 Budget: Q4 budget has been submitted by Lord kizzy
Q4 Budget: General position of our budget within the ecosystem
Governance Structure: Discussion on the need for a better governance structure for the Ambassador Program as a whole.
Decision Items:
Marketing guild will propose improvements to the governance structure (ambassador program improvement proposal).
[effect] mayAffectOtherPeople
All ideas will be presented to the workgroup before the proposal is sent out
[effect] mayAffectOtherPeople
Action Items:
[action] Kenichi to begin adding everyone to the materials for the Notion migration. [assignee] Kenichi [status] in progress
[action] Ayo to put together his thoughts in the form of a proposal for the governance system. [assignee] Ayo [status] in progress
[action] All members should fine-tune their thoughts and submit to Kenichi on the proposal for the governance system.
[assignee] All Members, Kenichi [status] in progress
[action] Kenichi to coordinate people to work on the review structure for committee proposals. [assignee] Kenichi [status] in progress
Keywords/tags:
topics covered: Governance, Ambassador Program marketing, Q4 2024 budget, Notion, Proposal
emotions: Thoughtful, engaging, Deliberative, differing opinions, good to hear differing opinions
Saturday 14th September 2024
Gamers Guild
Type of meeting: Biweekly
Present: Slate [facilitator], devon [documenter], Gorga Siagian, hotasiro, martinsoki, malik, CollyPride, SubZero, scarecrow, hufiumer69, rebel, Tevo
Purpose: The meeting centered around a demonstration of various models and tools in Roblox. Participants showcased their progress, discussed improvements, and explored the use of specific plugins to enhance their designs.
Discussion Points:
Slate outlined the meeting agenda
Slate started the meeting by demonstrating the use of a plugin called Scene Tools on Roblox. He highlighted how this plugin could be used to create spinning objects for decoration. By showing how a part could be made to rotate upon its axis, Slate emphasized the ease of using Scene Tools to make workgroups in Roblox appear more dynamic. He further demonstrated how to add an image (such as an NFT) to the part and how to scale and position the image label. However, Slate encountered a minor issue when using GIFs, which the plugin couldn’t load properly. He showed how the part, when decorated with infographics and light rays, could create an eye-catching element in a virtual workspace.
Rebel shared his work on the building model of the Dework PBL Workgroup. He had made changes from the previous iteration, including adding a second floor and designing various functional spaces such as an entrance, meeting room, and classroom. Rebel highlighted the use of teleporters for navigation between floors, using a proximity prompt for interaction. He also demonstrated the design of a computer lab, aquarium, and other virtual elements. There was a brief discussion about an overlay message on the screen that needed to be removed, but overall, Rebel received positive feedback for his design.
Malik presented his model of the Education Guild workgroup. Malik explained the various sections he had built, including an entry section with an NPC to welcome users, a meeting schedule board, and a digital twin representation based on the Twin Protocol. He also created an ideation room, initially meant for an AI project, but later adjusted to serve as a space for brainstorming and initiatives like the AI for Beginners project. Malik had also included infographics, but ran into some challenges with implementing rotating elements, for which Slate had offered earlier assistance. The Education Guild Building got finalized.
Scarecrow showcased his Treasury Guild model, which was designed to resemble a bank, fitting the theme of treasury management. He walked through the design of a parking lot, meeting areas, a cash counter, and a security vault. Scarecrow used NPCs to represent key members of the guild, with each NPC placed strategically in the model to depict the work they do within the guild. He also discussed future plans for expanding the model, possibly to the second floor.
Lord Kizzy provided input regarding the Treasury Guild workgroup, discussing the structure of two sub-workgroups: Treasury Automation and Treasury Policy. He suggested these could be housed on different floors, but was unsure about the logistics due to the lack of documentation and the newness of the groups. He explained that while the Treasury Automation group was a temporary project, the Treasury Policy group would likely be more permanent. This led to a discussion on how best to accommodate these within Scarecrow’s existing model.
Colleen joined towards the end of the meeting and provided an update on the R&D Guild workgroup. She mentioned that she had not been able to get a response from her partner OEP, but was willing to continue development. Slate suggested that Gorga (their mentor) could assist Colleen in moving the project forward.
Slate demonstrated another useful plugin called Archimedes. This plugin is used to create circular arrangements of parts, which is typically difficult to achieve in Roblox. Slate walked through how to spawn parts and use the plugin to form perfect circles, which could be useful in a variety of design contexts. He also mentioned another plugin, 3D Text, which could be used to create 3D labels for workgroups, adding a professional touch to virtual environments
Slate introduced the design of the VR map for the game, featuring three layers: a city, a river with a bridge, and Ambassador University. Players start in the city, where they earn AGIX currency by completing tasks, before moving to the university to finish quests and gain admission. The map development will utilize six baseplates and will require two best modelers to assist Slate with development of the city, river, and university sections. Players can explore all areas freely, but passes can be bought for faster progression. Slate also mentioned the potential to create portals linking different games or spin-off projects after players complete the Ambassador program.
Decision Items:
Malik to remove a joke in the dialogue box from his workgroup.
[rationale] It had not been well-received by some members.
[effect] affectsOnlyThisWorkgroup
Rebel needs to resolve an issue with an overlay message that appears on top of his workgroup model in Roblox.
[rationale] It felt like a watermark.
the Treasury Automation and Treasury Policy groups would be part of the Treasury Guild model, but the exact placement (whether on one floor or two) would be determined based on further exploration by Scarecrow.
[rationale] These two groups are permanent according to Tevo and linked to the treasury system.
Action Items:
[action] Animation & Dialogue System - Education Guild [assignee] malik, hufiumer69 [due] 28 September 2024 [status] in progress
[action] Department Creation - Treasury Guild [assignee] martinsoki, scare-crow [due] 28 September 2024 [status] in progress
[action] Department Creation - Archives Workgroup [assignee] GorgaSeagian, kateri [due] 28 September 2024 [status] in progress
[action] Department Creation - Dework PBL [assignee] rebel, Photogee [due] 28 September 2024 [status] in progress
[action] Department Creation - R&D Guild [assignee] oep, CollyPride [due] 28 September 2024 [status] in progress
Game Rules:
Game: Last Man Standing Battle Royale Participants: Devon, Malik, Rebel, Slate, Hufiumer, Scarecrow, Hotasiro, Subzero.
Leaderboard:
1st Rebel
Keywords/tags:
topics covered: Roblox, metaverse, department creation, work updates, mentorship, Animation, RobloxPlugIns, Map creation
emotions: Friendly, Collaborative, informative, Building, contributive
games played: Battle Royale
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