Week 13
25th March 2024 to 31st March 2024
Tuesday 26th March 2024
Governance Workgroup
Type of meeting: Weekly
Present: Felix [facilitator], Felix [documenter], Vanessa, Felix, Peter, Tevo, Vasu
Purpose: Weekly GovWG Meeting
Media link: Link
Working Docs:
Narrative:
GOVERNANCE THINGIES
Discussion Points:
Core Contributors' decision making processes
Recent Core Contributors' decision on approving Q1 budgets
Governance AI Agent conversation
Decision Items:
Change to meeting weekly instead of every 2 weeks
[rationale] Match the current need and demand on governance conversations and move the GovWG meetings from bi-weekly to a weekly meeting schedule
[opposing] No opposing arguments
[effect] affectsOnlyThisWorkgroup
Transform WG into Guild
[rationale] Several projects started within the GovWG and we see the time fit to take the next step in the GovWG and open up to a Gov Guild, making it more easy to facilitate several projects in parallel
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Create a Governance Guild Proposal [assignee] Felix [status] todo
Keywords/tags:
topics covered: Governance, AI tooling, Core Contributors, decisionmaking, Q1 budgets
emotions: Collaborative
Wednesday 27th March 2024
Research and Development Guild
Type of meeting: Weekly
Present: Curtis [facilitator], Onyeka [documenter], Vasu, Duke, WaKa, Guilermo, Rojo, Photogee, Boaz
Purpose: R&D discussions on Updates, Archiving, Project management
Agenda Items:
R&D Discussions on Proposal Updates
Discussion Points:
Discussions on Updates on projects (TECHNICAL UPDATES from Rojo and Curtis)
Discussions on Archiving process for the work group
Discussions on projects management and the use of GitHub
Decision Items:
We decided to use GitHub for project management.
[rationale] Some members felt Dework is best used for task management and not project management, so the use of both GitHub and Dework could be integrated in the Guild
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Rojo to continue building the backend and conduct backend testing with members of the project who manage the social media account. Once that is done, then build the front end [assignee] Rojo [due] 3 April 2024 [status] in progress
[action] Guillermo to assist the other teams to get some deliverables [assignee] Guillermo [due] 3 April 2024 [status] todo
[action] Rojo to create a GitHub account for the group [assignee] Rojo [due] 3 April 2024 [status] todo
[action] Curtis and Rojo to create a document for showcasing our progress (deliverables) in the guild [assignee] Curtis, Rojo [due] 3 April 2024 [status] todo
[action] Curtis and Guillermo to have a call to see where we are as a Guild, how we integrate with how treasury and archives workgroups work [assignee] Curtis, Guillermo [due] 3 April 2024 [status] todo
Keywords/tags:
topics covered: Guilds, Budget, Tool Development, Proposal, AI tooling, GitHub, FrontEnd, API, deliverables, Archives, Treasury
emotions: Collaborative, productive, Thoughtful
Education Workgroup
Type of meeting: Weekly
Present: Slate [facilitator], Slate [documenter], Slate, esewilliams, Kenichi, Clement Umoh, Photogee, duke peter, Headelf, Rojo
Purpose: ACP, Infographics, Videos, Quizzes assignments, Proposals by Education Guild members, Enterprise Version softwares
Working Docs:
In this meeting we discussed:
Videos And infographics
Completion of ACP
Distribution of quizzes
Discussion Points:
Meeting started with Slate welcoming everyone to the meeting
Slate mentioned that he and Headelf are having discussions regarding the setting up of budget request for Q2 off meeting schedule
Then Rojo showcased his video which he reworked and made the proposed adjustments.
Everybody really liked the video and approved it
Then Ese showcased her video on Awakening Health
Everybody liked her video as well but Slate pointed out the showing of branding of stock images inside of the video
To that Headelf said that it might be because of the invideo problem as it generates watermarked videos
Headelf also proposed that we will be needing a software that does not have this problem or has a enterprise version that can be shared with the group so everyone can use it
After that Slate showcased the completed videos and infographics and assigned some of the quizzes to the volunteering participants
As the meeting ran short on time then Slate mentioned that the budget discussion will be delayed to the next meeting and also the discussion on the setting up of platform for ACP.
Decision Items:
Work on Budget
[effect] affectsOnlyThisWorkgroup
Complete ACP Video and Infographic
[effect] affectsOnlyThisWorkgroup
Platform decision for ACP
[effect] mayAffectOtherPeople
Action Items:
[action] Next quarter budget discussion will be in the next meeting. [assignee] everyone assigned [due] 2 April 2024 [status] in progress
[action] Assignment of quizzes [assignee] Slate [due] 26 March 2024 [status] done
[action] Setup Hosting site [assignee] everyone assigned [due] 2 April 2024 [status] in progress
Keywords/tags:
topics covered: ACP, review, Budget, Q2 2024 budget, Proposals, platform, software, quizzes
emotions: productive, Collaborative, Businesslike, speedy
Dework PBL
Type of meeting: Biweekly
Present: Tevo [facilitator], Tevo [documenter], Tevo, André, Emaden
Purpose: This Workgroup focuses on creating educational project-based learning material for Dework on the Andamio platform in collaboration with Gimbalabs and Governance Guild
Miro board: Link
Other media: Link
Agenda item 1 - WG Updates - [carry over]
Discussion Points:
Governance Guild Course Maintenance Service Fee
Course Content
Technical Andamio Updates
Action Items:
[action] Bring back the assignments for testing the pre-production network [status] todo
[action] Research more into solution set to acquire lesson information while loading up course website [status] todo
[action] Going over background knowledge with a thought of checking vital action sentences (we have lost some content when changing git versions) [status] todo
Agenda item 2 - Dework PBL Course - [carry over]
Discussion Points:
How could we get more participation to course?
Decision Items:
Keep having Q and A sessions to provide opportunities to onboard people into the course and allow room to solve blockers
grant Emaden a Dework PBL Student role
Action Items:
[action] Do the Dework PBL course [assignee] André, Emaden [status] todo
Keywords/tags:
topics covered: PBL, Miro Board, Lessons, Andamio, planning, course, student, testing, participation, onboarding, Q&A
Thursday 28th March 2024
Onboarding Workgroup
Type of meeting: Weekly
Present: Vanessa [facilitator], lord kizzy [documenter], Vanessa, LadyTempestt, SucrenSpice, Cjfrankie, duke peter, lord kizzy, Photogee, Boaz, Billy, Kenichi, osmium, Gorga Siagian
In this meeting we discussed:
Minutes of the last meeting
Action Items from the last meeting
Draft doc on how to become a WG
Ambassador Program onboarding journey from different prototype scripts.
Q2 Budget.
Q1 Quarterly Report.
Things we said we might do this quarter.
Money and Payments Session with André
Publicising our research reports
Decision Items:
We decided to reschedule the meeting for finalization of the Draft Doc on how to become a workgroup
[rationale] Peter and Surce weren't available to have the call, so we decided to reschedule
[effect] mayAffectOtherPeople
We decided to publicize our research reports on the Ideas & Potential improvement and also Continuous Onboarding Report.
[rationale] We decided to create infographics for the publicity, because it tends to pull people's attention towards the document
[effect] mayAffectOtherPeople
We decided to publicize our session with André on "Everything you need to know on Treasury and payment" by creating a graphic
[rationale] We need to get everyone who still has questions and issues regarding payments to attend the session
[effect] mayAffectOtherPeople
We decided on $25 for the first time and $20 after that for preparations and presentation of the workgroup updates in the Townhall meetings
[rationale] Someone suggested that since the person will have to keep note of everything happening within the month and prepare a report for the workgroup update and still present them in the Townhall so $25/$20 is a fair price
[opposing] Someone suggest that is should be the same amount with meeting facilitation but a bit lower $20 if it's your first time and $15 afterwards
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Duke to present the WG’s latest updates at the ambassador town hall on 26th March [assignee] duke peter [due] 26 March 2024 [status] done
[action] Duke, Onyeka, and Cjfrankie to continue work on Onboarding Journeys [assignee] duke peter, lord kizzy, cjfrankie [due] 4 April 2024 [status] in progress
[action] Sucre and LadyTempestt to get together to on the statistics for the Q1 quarterly report [assignee] Sucren, LadyTempestt [due] 4 April 2024 [status] todo
[action] Sucren to meet Peter on moving the Introductory task to the Ambassadors' Dework space. [assignee] Sucren [due] 4 April 2024 [status] todo
[action] Vani, LadyTempestt and Onyeka to work on developing some material aimed at Core Contributors about decision-making on WG budgets: done, see https://docs.google.com/document/d/1c6GRhTowZw2cxqyKVYRHT27Zw0vAUg0ww2GEXsU2iiw/edit?usp=sharing [assignee] Vanessa, lord kizzy, LadyTempestt [due] 28 March 2024 [status] done
[action] Everyone to have a look on Q2 Budget sheet and input their comments before next meeting [assignee] all [due] 28 March 2024 [status] done
[action] Everyone to take a look at Love’s draft of the quarterly report before the next meeting and drop a comment. [assignee] all [due] 28 March 2024 [status] done
[action] Vani to add minutes of the last meeting (14th March) to the Archive via meeting summary tool. [assignee] Vanessa [due] 4 April 2024 [status] todo
[action] Lord Kizzy to upload Duke’s Onboarding video to YouTube. [assignee] lord kizzy [due] 28 March 2024 [status] done
[action] Sucre n Spice to create a new roster for Q2 for facilitation and documentation [assignee] SucrenSpice [due] 4 April 2024 [status] done
[action] Lord kizzy to create a graphic to publicize the Ideas & Potential improvement Doc and Continuous Onboarding Report. [assignee] lord kizzy [due] 4 April 2024 [status] todo
[action] Love to create a graphic to publicize the session with Andre on treasury operations [assignee] LadyTempestt [due] 4 April 2024 [status] todo
To carry over for next meeting:
Onboarding journeys
Draft doc on how to become a WG
Q2 budget: Onboarding WG budget projections for Q2 2024
Q1 quarterly report
Keywords/tags:
topics covered: Town Hall update, Q2 budget, Infographics, Education material, Collaboration, onboarding journeys, Quarterly Report, Treasury, Onboarding, workgroups, publicity, financial onboarding
emotions: Friendly, funny , Deliberative, Discursive, Thoughtful
Friday 29th March 2024
Video Workgroup
Type of meeting: Weekly
Present: Slate [facilitator], hogantuso [documenter], lord kizzy, malik, Slate, Rojo, hogantuso, devon, Zalfred, oep, Photogee, osmium, killy, lilycupcake, Prime, cardano_class, Cjfrankie
Purpose: The meeting focused on task updates, Strategy for video content production, Existing tasks, Distribution of tasks
Working Docs:
Discussion Points:
Weekly meeting agenda outlined by Slate
Slate provided updates on the welcome development with the Zealy task
Lord kizzy, the social media manager, gave weekly updates for video content engagement.
Introduction of new members joining in
Devon, the task management, gave more information on the weekly updates
LilyCupcake updated us on the Town Hall Video Edits
Malik updated us on the Town Hall Summary
Allocation of task by Slate, the video workgroup facilitator
Discussion on budgeting
Action Items:
[action] New lead on Meeting Summary [assignee] devon [due] 26 April 2024 [status] in progress
[action] New Lead on Town Hall Edits [assignee] lord kizzy [due] 26 April 2024 [status] in progress
[action] New Lead on Town Hall Summary [assignee] cardano_class [due] 26 April 2024 [status] in progress
[action] New Lead on Task Management [assignee] hogantuso [due] 26 April 2024 [status] in progress
[action] New Lead on Social Media Management [assignee] malik [due] 26 April 2024 [status] in progress
[action] New Lead on the Video Work Group Facilitator [assignee] Slate [due] 26 April 2024 [status] in progress
Keywords/tags:
topics covered: social media management, workgroup updates, new people, Task Assignment, BGI 2024 summit, Budget , Quarterly Report
emotions: Friendly, Thoughtful , speedy , Casual, productive, Organised, engaging new people, positive
Writers Workgroup
No Summary Given
Writers Workgroup
Type of meeting: Weekly
Present: Kenichi [facilitator], LadyTempestt [documenter], Kenichi, LadyTempestt, Mikasa, Prime, Photogee, Kareem, devon
Purpose: Reflection on what we’ve achieved this month and quarter.
Narrative:
Kenichi gave a quick update regarding Cogito articles, and asked the Scribblers involved to be patient with the payment process. Kenichi talked about adding one or two Scribes next week to assist with the editing and proofreading of articles. Kenichi talked about increasing Zealy quests allocation next quarter. Kenichi also discussed a publication site for all Scribblers to post their articles after being reviewed by Scribes and paid for. Kareem updated us on the workings of the ambassador brand guidelines he’s working on. We need to publish 4 more articles from this quarter. Kenichi opened the floor with Scribblers on how to get more article suggestions. Our Zealy is doing great with engagement and impressions, surpassing the WG’s expectations. Kenichi opened the floor to Scribblers to express if they want an increase or decrease in the number of articles, points, and rewards. He also explained how articles are evaluated for payment.
Decision Items:
The allocation for the points system will include past amounts due to the final budget allocation once the vote is concluded.
[rationale] To align it with the final budget allocation
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Kareem to design the publication avatar and logo and forward it to Kenichi for our upcoming publication site. [assignee] Kareem [status] done
[action] Kenichi to reach out to Peter E concerning the brand guidelines colors. [assignee] Kenichi [status] done
[action] Kareem to create a graphic on an Easter announcement [assignee] Kareem [status] done
[action] Kareem to work on a graphic for the quarterly update from the ambassador program. [assignee] Kareem [status] done
[action] Kenichi to assign Mikasa and LadyTempestt to work on monthly updates from the ambassador program. [assignee] Kenichi [status] done
[action] Kenichi to reach out to Peter E to make a designer tag and grant Kareem access to the writer's dework channel. [assignee] Kenichi [status] done
Keywords/tags:
topics covered: Zealy, Graphics, brand guidelines, quarterly update, Points system, monthly updates, avatar, logo, payment, evaluation, evaluation of articles, publication, publication site, Scribe role
emotions: informative, Welcoming, Collaborative, Thoughtful
Saturday 30th March 2024
Gamers Guild
Type of meeting: Biweekly
Present: Slate [facilitator], Slate [documenter], malik, rebel, hufiumer69, flyn, devon, Slate, lord kizzy, Gorga Siagian, martin, john
Purpose: Project "Ambassador Program On Roblox" and Gaming Session
Working Docs:
Narrative:
Discussion on topics including: Workgroup iterations Animation / Scripting Questions inside of Onboarding WG on Roblox Budget Request for Q2
Discussion Points:
Slate welcomed everyone in the meeting
Slate then showcased the workgroup and the upgrades made to the workgroup
Slate also showcased the NPC (non-player character) dialgue system and the questions added to the workgroup lead NPC
Then animations of NPC were shown
Lord Kizzy really liked his NPC
The NPCs included waving, researching, documenting, and moving around
Lord Kizzy also mentioned that we can add more questions to the NPCs and said that he will get to back to us about this after the meeting
Slate then discussed the quarterly budget and told that in the next quarter we are going to be working on at least 6-7 workgroups
And also mentioned that the budget would be increased from 1_200 = 200$ for 1 Workgroup so for 7_200 = 1400$ for 7 Workgroups for next quarter
On that Lord Kizzy mentioned that we should make a schedule for the collecting of information from different workgroups
Everybody really liked the idea and to discuss it by next meeting
Slate then handed over the gaming session to Malik
For today the game was a racing game
And everybody enjoyed the gaming session
Slate said farewell to everyone until next meeting
Decision Items:
Schedule making
[effect] affectsOnlyThisWorkgroup
Adding more questions to NPCs
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Add more questions to the NPCs [assignee] Slate [due] 30 March 2024 [status] in progress
[action] Document the questions [assignee] lord kizzy [due] 2 April 2024 [status] in progress
Game Rules:
Cross the lap 3 times and be the first participant to win the race
Leaderboard:
1st Devon
Keywords/tags:
topics covered: Rewards, Budget, Q2 2024 budget, Roblox, participation, Onboarding WG, NPC, Budget request
emotions: Friendly, Collaborative, Thoughtful
games played: Roblox
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