Week 35

Mon 25th Aug - Sun 31st Aug 2025

Tuesday 26th August 2025

Governance Workgroup

• Type of meeting: Weekly

• Present: CallyFromAuron [facilitator], CallyFromAuron [documenter], CallyFromAuron, UKnowZork, guillermolucero, CollyPride, Maxmilez, Martin Heyam Bielecki, Alfred Itodele, AshleyDawn, Ayomi Shuga, Jeffrey Ndarake, LadyTempestt, Omolola Lawson, Sucre n Spice

• Purpose: Regular Weekly GovWG meeting

• Working Docs:

Narrative:

1. Q4 2025 exchange rate This Quarter's rate of $0.30 may be too high - token price has been closer to 27–28 cents, so sticking with 30 cents would constantly leave everyone short; but dropping it lower might squeeze budgets too much. People shared their thoughts, with suggestions ranging from 25 to 30 cents. After some back and forth, the room settled on 28 cents as a fair middle ground that wouldn’t be too risky or too harsh on project funding.

2. Governance Dashboard Guillermo confirmed it will be ready in time for the start of the consent process, so we confirmed that it will be used.

3. Consent process timeline The original deadline for budget submissions was set for September 8th, but since the new governance dashboard still needs testing and orientation sessions, everyone agreed to push it back a week to September 15th. The extra time will give workgroups a chance to learn how to use the new system without rushing.

4. Additions to what should be included in budget and reports In previous GovWG meetings this Quarter we have agreed several changes, which we confirmed. WGs should include

• percentage breakdown of how much of their budget is admin costs vs how much is outputs (mandatory)

• amount of unallocated reserves (mandatory)

• a "reflection" section in reports on what could have gone better (optional)

• a few lines about the purpose/aim of the WG (optional)

• some information about this quarter's outcomes, not just outputs (optional)

1. Context-setting documents Colleen offered to take on updating these. Guillermo pointed out that much of the tracking would already be managed automatically by the dashboard. The group agreed it would still be helpful to have some guidance in place, but they emphasized not wanting the process to become too rigid.

2. Publicity We assigned Guillermo to redraft the timeline and the "Take part in the consent process" graphic. Vani and Guillermo will both post them when the time comes.

3. New participant A new voice, Martin, joined in. He introduced himself as someone with a background in AI, neuroscience, and research into attention and consciousness. His questions about the ethics of training AI with books sparked a short discussion, and the group warmly welcomed him and pointed him toward the AI Ethics and R&D workgroups where those discussions would continue.

Discussion Points:

• 1. Q4 2025 exchange rate

• 1. Governance Dashboard

• 1. Consent process timeline

• 1. Additions to what should be included in budget and reports

• 1. Context-setting documents

• 1. Publicity

• 1. New member

Decision Items:

• We decided to shift the budget consent timeline forward by 1 week so it starts on September 15th

  • [rationale] This allows more time for the governance dashboard to be ready to use

  • [effect] mayAffectOtherPeople

• We decided that the governance dashboard would officially be used this quarter

  • [rationale] Gives it a first use case to be tested.

  • [opposing] We recognise it might not be perfect, but it's important to try it out.

  • [effect] mayAffectOtherPeople

• We decided that the exchange rate for Q4 budgets will be $0.28.

  • [rationale] Because token price has been below last Quarter's agreed rate of $0.30 for quite a lot of this Quarter

  • [effect] mayAffectOtherPeople

Action Items:

• [action] Colleen will revise and share the updated context-setting and budget guidance materials. [assignee] CollyPride [due] 8 September 2025 [status] todo

• [action] Guillermo and the team will finalize the governance dashboard and organize testing/orientation sessions. [assignee] guillermolucero [due] 1 September 2025 [status] in progress

• [action] Guillermo will update the consent process timeline grapic, and he and Vani will post it in the run-up to the start oif the consent process. [assignee] guillermolucero, CallyFromAuron [due] 2 September 2025 [status] todo

Keywords/tags:

• topics covered: Governance Dashboard, AI ethics, R&D, Consent process, exchange rate, Q4 2025 consent process timeline, token price, Q3 2025 quarterly reports

• emotions: Interactive, detailed, educative, Insightful, relaxed, Collaborative