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Week 3

Mon 13th Jan - Sun 19th Jan 2025

Monday 13th January 2025

Knowledge Base Workgroup

Agenda item 1 - Workgroup Management - Distribute Action Items - [resolved]

Discussion Points:

  • Selection of a meeting summariser and a reviewer for 13.01.2025

  • New Meeting Summary template doc - https://docs.google.com/document/d/1v4zoPFp25Wx2M28JY5XiXFgBCV454iq_9fKF9sykNxU

  • Using Managing Meeting Summaries guide https://docs.google.com/document/d/1nT2f4Mo5ySK26W6r2zNLMY-uDKiRNdNRXLzykONUIR4 as Core Tasks guidelines

Decision Items:

  • We are adopting a new meeting summary template using Google Docs

    • [rationale] Google docs is more user friendly compared to Miro, plus the final destination of meeting notes is the GitBook after it's been added to the summary tool and archived.

    • [opposing] None

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Effiom will draft the meeting summary and upload it to the summary tool. [assignee] Effiom [due] 27 January 2025 [status] in progress

  • [action] Tevo to review meeting summary and publish in Discord [assignee] Tevo [due] 27 January 2025 [status] in progress

  • [action] Tevo continues preparing the tool to generate Markdown files for the Knowledge Base GitBook [assignee] Tevo [due] 27 January 2025 [status] in progress

Agenda item 2 - Review and Update KBWG Q1 2025 Report - [resolved]

Discussion Points:

  • Quarter 1 2025 Report - https://docs.google.com/document/d/1I1KAFNsyQTtnXduB-q34MXsR63q-3g5eIbZh4AKdb-8/

  • Adoption of the fixed hourly AGIX rate for tasks and fixed AGIX amount

  • Some fixed hourly rate tasks are meeting summary and review, preparation of meetings, and review of tasks

  • Should we assign the report update to someone at the next meeting?

Decision Items:

  • We will use the Exchange Rate (0.55) in Quarter 1. Hence, Hourly rate = Exchange Rate / 20 = 36 AGIX

    • [rationale] This was the advised rate used when budgeting for Q1 2025

    • [opposing] None

    • [effect] affectsOnlyThisWorkgroup

  • We decided to keep most of the tasks as fixed AGIX amount

    • [rationale] As the amount allocated is in AGIX

    • [opposing] None

    • [effect] affectsOnlyThisWorkgroup

  • We will reward 10 AGIX to those who add community engagement, but won’t reward if added through meeting summary

    • [opposing] None

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Include this agenda item in the next Meeting Agenda and assign it to someone [assignee] Tevo [due] 27 January 2025 [status] todo

  • [action] Everyone who has participated in any of the Knowledge Base calls can include engagement [assignee] Tevo [due] 27 January 2025 [status] in progress

Agenda item 3 - Draft Q2 KBWG Proposal - [carry over]

Discussion Points:

  • What helps to draft the Q2 proposal?

Knowledge Base WG Q1 2025 Report- https://docs.google.com/document/d/1I1KAFNsyQTtnXduB-q34MXsR63q-3g5eIbZh4AKdb-8

Knowledge Base WG Q4 Report - https://docs.google.com/document/d/1o7oWhDiI4TScTqgWpORIO4_SMi-HMNw91LdOq9i4Fzo

Knowledge Base WG Proposal Q1 2025 - https://docs.google.com/document/d/1lV5E52tbfTb6tSjkqZVwtp9su92AwvqQopCCce-8pIY

  • What should we focus on in Q2?

  • User feedback, and uploading assets to Knowledge Base WG

  • Moving back to the basic process of what the group was initially intended for

  • Making all the relevant content created by the Ambassador Program easily accessible in an organized way

Decision Items:

  • We will do a final collective review of the proposal at the February meeting

    • [opposing] None

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] We will continue to check on the Q2 proposal topic again at the next meeting [assignee] all [due] 27 January 2025 [status] todo

Agenda item 4 - GitBook Management - [carry over]

Discussion Points:

  • No new updates have been made to Category Descriptions - https://docs.google.com/document/d/1NzpysgIDsZFigFJz4Tiik3h2l0X4FJTJC4xEbGiwsUw

Decision Items:

  • First priority is creating descriptions

    • [effect] affectsOnlyThisWorkgroup

  • Second priority is to organise selected demo items on GitBook

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Effiom and AdvanceAmeyaw continue to show interest in providing descriptions [assignee] Effiom, advanceameyaw [due] 27 January 2025 [status] todo

Keywords/tags:

  • topics covered: Workgroup management, Category Descriptions, Async work, Meeting attendance, Q2 2025 budget, Q2 2025 proposal, Q1 2025 report, task prioritising, meeting summary template, Meeting Summaries, community engagement, user feedback, Async, GitBook, Miro to GitBook, script

  • emotions: low attendance, Organised, simple

AI Ethics WG

Narrative:

We started by going through tasks “in progress” on Github; We went through Q3 & Q4 Interviews updates from the assignees. Esther, Ætherblade and CallyFromAuron are still doing a quick review on the completed interview recordings to check if everything needed is in place before proceeding to payments. AGI-24 payments to ambassadors involved; this will be resolved very soon(hopefully this month) with the foundation. We spoke a little bit more about how to sort future payments like this and get a fitting solution(invoice? Crypto? One-off contracts, etc). This discussion will also be taken up at the WG sync call for sure. Documenting BeGIN open office: There may not be recordings for some of these meetings so Onize can't document them. Admin team(WG Internal management, Co-Chair, WG Async Support, Community engagement, co-chair mentee) issues have been assigned to the respective assignees on GitHub. Conferences and Events(discussed here https://snet-ambassadors.gitbook.io/singularitynet-archive/timeline/2024/december-2024/week-50): What AI Ethics Event should we attend this year? Should we focus on the ones organized by SNET itself only or should we look outside too? Here is a sheet on a list of future events and conferences we could check out 2025 AI Conventions, conferences and events Colleen the community manager brought up community discussion on AI Autonomy as something she would like to do this quarter. It will be discussed more in the future. WG Sync calls: any topics from AI Ethics? There is a rolling agenda. There is also a handy Google form here https://docs.google.com/forms/d/e/1FAIpQLSf5c_9AyIgLGkmbG6zF-6ewhOfka6E8Obw7BFUOvcDM6fzdnw/viewform?usp=header that collects feedback from people. Onto tasks “in to-do” on Github We got updates(and some sort of “no update”) from people doing interviews in Q3 & Q4. Survey sharing: no updates on GitHub from most of the assignees. Moved a few of them who did it to “in progress” and ”done”. The point here is to show evidence that they have shared them and no point waiting until the interested participants fill them out. Interview Transcription: We suggested that people who did interviews be the ones to initially transcribe the recordings since they are in the best position to understand the conversation. It also needs to be human-corrected. There will be a training session for it. Knowledge management/data analysis planning: This has more to do with what happens after the interviews are collected, how we work with the material obtained and how we analyze them. Ideation and attracting donors: how are we going to attract donors of money, time, competing power and opinions? Colleen, TheFreysDefi, and Ese are the assignees.

Extra Connected AGI-24 payments topic Payments in AGIX; is it a good idea? Is it too much of a risk? Price fluctuations in the crypto world make it not much of a good idea. Should we price tasks a little bit higher to protect people’s rewards? We could also set aside some sort of contingency budget for situations like that.

Decision Items:

  • The remaining budget(if any) from BeGIN open office meeting documentation will go back to the WG purse.

    • [effect] affectsOnlyThisWorkgroup

  • We will bring up the discussion on non-ambassador program payments in conjunction with the foundation we’ve been having to the next WG Sync call.

    • [effect] mayAffectOtherPeople

  • People involved in Knowledge management/data analysis planning are going to meet any day after the 28th of January(29th I think).

    • [effect] affectsOnlyThisWorkgroup

  • Ideation and attracting donors assignees are meeting on the 19th of February at 17:00 UTC.

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] LadyTempestt to check-in with PG, Ese, Vasu and Duke about updates on their respective interviews(Q3&Q4). [assignee] LadyTempestt [due] 31 January 2025 [status] in progress

  • [action] LadyTempestt to check in with people involved in sharing of the BeGIN survey to see how it is going. [assignee] LadyTempestt [due] 31 January 2025 [status] in progress

  • [action] CallyFromAuron and LadyTempestt to sort out which set of the AI Ethics interviewers would like to transcribe the recordings or not. [assignee] CallyFromAuron, LadyTempestt [status] todo

  • [action] Clement to meet with CallyFromAuron to discuss something about an event in Africa on Conferences and Events. [assignee] Clement Umoh [status] todo

  • [action] CallyFromAuron to set a date for training on transcription. [assignee] CallyFromAuron [status] todo

Keywords/tags:

  • topics covered: WG sync call, Survey sharing, Knowledge management/data analysis planning, Non-Ambassador program payments, AI Ethics Conferences and Events, Interview Transcription, Q3 & Q4 interviews

  • emotions: quiet, Thoughtful , a bit dull

Tuesday 14th January 2025

Governance Workgroup

Narrative:

This session was a retrospective of the consent process for Q1 2025 workgroup budgets.

See the Miro board here https://miro.com/app/board/uXjVLtid06I=/

Everyone present agreed that the implementation of budget caps has been broadly a success, especially in that it saved time and made the process less onerous; and most said that caps should be used again for Q2. However, several people noted that some of the higher-budget workgroups were not entirely happy at the enforced lowering of their budgets; and that we still need to discuss and refine the process of setting caps and e.g deciding how a WG's cap can be changed.

We noted that this last topic is on the rolling Governance WG agenda for our next meeting on Thurs 16th Jan.

Discussion Points:

  • Retrospective on the consent process for Q1 budgets

Keywords/tags:

  • topics covered: core contributors, participation, consent decision making, consent process, budget caps

  • emotions: Thoughtful , focused, participatory

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