Week 43

Mon 21st Oct - Sun 27th Oct 2024

Monday 21st October 2024

Strategy Guild

Decision Items:

  • The Q3 workshop will have Async Follow Up assigned on it, and feedback will be documented.

    • [effect] affectsOnlyThisWorkgroup

  • The Q4 workshop to flag off by November 4th Call.

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Effiom conclude budget fitting [assignee] Effiom [status] todo

  • [action] Effiom to give a progress update on Q3/Q4 Research on next call. [assignee] Effiom [due] 4 November 2024 [status] todo

  • [action] Ayo to adjust/update the tasks roster. [assignee] Ayo [status] done

  • [action] Photogee to make meeting summary notes for this meeting available [assignee] Photogee [status] done

  • [action] Photogee to facilitate November 4th Call [assignee] Photogee [due] 4 November 2024 [status] todo

  • [action] CjFrankie to document November 4th Call [assignee] Cjfrankie [due] 4 November 2024 [status] todo

  • [action] Effiom to follow up with core and member tags [assignee] Effiom [status] in progress

Keywords/tags:

  • topics covered: Q4 budget, roster, Facilitation, Documentation, Q4 propsals

  • emotions: Casual, inclusive, fun, Collaborative, decisive

Wednesday 23rd October 2024

Education Workgroup

  • Type of meeting: Weekly

  • Present: Slate [facilitator], Slate [documenter], AndrewBen, AshleyDawn, Clement Umoh, Effiom, esewilliams, GorgaSeagian, lord kizzy, malik, martinsoki, SubZero, Zalfred, hogantuso

  • Purpose: Regular meeting of Education Guild. This meeting covered: Project Based Updates

  • Working Docs:

In this meeting we discussed:

  • Ai For Beginners

  • Certification Program

  • Education Guild Website Wiki / CCCP Integration

Discussion Points:

  • Slate started the meeting greeting everyone

  • Updates from different projects, and discussion

  • Ai For Beginners: Scripts are coming in, 90% complete. Minor editing required to pass the scripts to the community for review

  • Certification Program: Marketing going well; one announcement made today. Core Contributors were tagged. We will make an announcement in upcoming townhalls and workgroup meetings.

  • Education Guild Website Wiki / CCCP Integration: Design template is being worked on by Gorga and Franklyn and is about 70% complete. Gorga presented his design in Canva; Slate pointed out some stuff and gave suggestions

  • Workshop / Webinar Series: Osmium ill, he will be joining in soon

Action Items:

  • [action] Slate to update the Ai for Beginners arrangement document [assignee] Slate [due] 31 October 2024 [status] in progress

  • [action] Updates from Ai for Beginners [assignee] esewilliams [due] 30 October 2024 [status] in progress

Keywords/tags:

  • topics covered: CCCP, announcement, publicity, Core Contributors, Town Hall, scripts,Wiki, Wiki design template, project updates

  • emotions: productive, Collaborative, Businesslike.

Thursday 24th October 2024

Governance Workgroup

Narrative:

  1. Should we continue using Consent as our decision-making methodology for the decsion on Q1 2025 budgets? After discussion, we concluded yes (see "Decisions" below), but possibly with adaptations, and definitely with a commitment to looking into other methodologies in time for the Q2 2025 budget decision.

  2. Should we include the possibility of delegation (i.e. Core Contributors who don't want to take part fully could delegate their decision-making power to another core contributor this time? On balance, we decided no (see "Decisions").

  3. What should be the timeline for the decision on Q1 2025 budgets? We based it on the timeline for Q4 2024, but allowed for a Christmas break starting c. Fri 13th Dec; and we removed the initial iteration where people just say whether or not they consent to each budget, because our last retrospective showed that it didn't work well. So our agreed timeline is:

     - WGs submit Q1 budgets and Q4 reports by Mon 25th Nov

    • Core Contributors submit their consent forms by Mon 2nd Dec

    • Discussion of objections takes place in Governance call on Tues 3rd Dec

    • WGs submit adjusted budgets in response to objections by Sun 8th Dec

    • 2nd-round consent forms are shared on Mon 9th December

    • Core Contributors submit their 2nd-round consent forms by Wed 11th Dec

    • Discuss and finalise in the OpenGov call on Thur 12th Dec.

We noted that this timeline means that WGs will be reporting on their Q4 work before the work is fully completed; so we agreed that WGs will be asked to report on October and November, with projections for how they expect their work to be finalised in December.

Decision Items:

  • We decided to continue to use a Consent methodology to make the decision on Q1 2025 budgets.

    • [rationale] Although several people in the meeting said they would prefer to stop using Consent and try something else, overall it was felt that people are not yet sufficiently well informed about other methods of decision-making to select a new approach at this stage.

We also noted that the problems that have been identified with the decision-making process in Q3 and Q4 may not be due to the "consent" method itself, but to not using the method properly; so we should make the Q1 2025 decision more definitely a "consent" process.

  • [opposing] Several people said they would prefer to move away from Consent as a methodology. It was noted that Consent was only adopted as an experiment, so we need to stay open to the possibility of trying a new experiment at some point.

  • [effect] mayAffectOtherPeople

  • We decided that although Consent will continue to be used for the Q1 2025 budget decision, we commit to starting soon to look into other methodologies, so we can make an informed decision about whether to change to a new method in time for the Q2 2025 budget decision.

    • [rationale] Because, in order to decide on a change to our decision methodology, there would ideally need to be a proposal on the table about which new method to use; and this could only develop after discussing several options.

We also noted that if we change the method without addressing underlying issues that have been identified in retrospective sessions, they will only resurface later.

  • [opposing] None.

  • [effect] mayAffectOtherPeople

  • We agreed not to use delegation as part of the decisionmaking process for Q1 2025 budgets.

    • [rationale] Several reasons -

  1. It shifts the process away from "consent" and towards something more like a vote. It was suggested that if we want to move to voting, we should make an overt decision to do so, rather than introducing elements that turn it into a vote without a decision to do so.

  2. People canvassing for delegates was felt to be an unappealing idea, and also open to corruption - people could promise favours for delegating to them, or threaten repercussions for not doing so. A governance process should not rest on trust that "Nobody here would do that", but should be designed to be robust and safe even if people did.

  3. It perhaps only gives an illusion of increased participation and engagement with governance. Delegating one's decision-making power can mean abdicating responsibility.

  • [opposing] Delegation could offer a way for people's voices to be heard even if they don't have time or energy to complete consent forms.

  • [effect] mayAffectOtherPeople

  • We agreed that given we are not using delegation, we should in future sessions discuss other ways to address the issues that delegation was intended to address - specifically, enabling people's voices to be heard even if they do not take part in completing a consent form

    • [rationale] because fully engaging in the consent process is quite demanding of people's time and energy, and not everyone is able to do it - and it's important to consider ways for them to nevertheless have a voice.

    • [opposing] None.

    • [effect] mayAffectOtherPeople

  • We agreed on a timeline for the Q1 2025 budget decision process - see "meeting narrative" above

    • [rationale] Starting on Nov 25th, and omitting the initial "no-detail" consent round, should make it possible to conclude in time for the Christmas break.

    • [opposing] None.

    • [effect] mayAffectOtherPeople

  • We agreed that WGs will be asked to report on October and November only, with projections (where applicable) for how they expect their work to be finalised in December.

    • [rationale] because if WGs are submitting quarterly reports on Nov 25th, some of their Q4 work is likely to not yet be complete.

    • [opposing] None.

    • [effect] mayAffectOtherPeople

Action Items:

  • [action] Vani to create Cryptpad doc for anonymous discussion on the solutions suggested by the Focus Group about a potential cap on numbers in the Ambassador Program - done, see https://cryptpad.fr/pad/#/2/pad/view/ipJrKwnNkw59JlxfG3H4gzcL1qtL0lU5lstf-88XIaI/embed/ [assignee] CallyFromAuron [due] 24 October 2024 [status] done

  • [action] Guillermo to create an infographic to share and publicise the Cryptpad doc [assignee] guillermolucero [due] 31 October 2024 [status] todo

Keywords/tags:

  • topics covered: Decision Making Process, consent decision making, dates, deadlines, Q1 2025 budgets, delegation, inclusion, corruption, Q4 2024 quarterly reports

  • emotions: decisive, focused

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