Week 41
Mon 7th Oct - Sun 13th Oct 2024
Monday 7th October 2024
Strategy Guild
Type of meeting: Biweekly
Present: Clement [facilitator], Kateri [documenter], Ayo, Effiom, Ese Williams, Clement, Kateri, Eric Davies, TheFreysDefi, Kenichi, AshleyDawn, Mikasa
Purpose: Regular meeting of Strategy Guild.
Working Docs:
Narrative:
INTRODUCTION - The meeting began with Clement extending greeting to each member.
ACTION ITEMS CHECKBOXES FROM THE LAST MEETING - Clement led the discussion on the action items from the previous meeting. Items DONE were closed and others were left OPEN:
ONBOARD NEW MEMBERS/CORE MEMBER ROLL CALL - Ayo officially welcomed Kateri and Yemisolves as core members of the guild, acknowledging their valuable contributions and commitment. It was announced that members should go and update their attendance as the core membership role is officially closed.
BUDGET/BUDGETING FITTING AND BUDGET ASSESSMENT - Ayo clarified that the budget fitting of 20% cut was $837 total, leaving the guild with just $3103 in our budget. He said that if we decide to do all the tasks budgeted in this quarter, the funds would not be enough and some tasks won't be paid until next quarter. Clement suggested that the core members should go on a call and conduct budget fitting.
Q4 TASKS ROSTER UPDATE - The roster was updated and brought to the meeting.
Q3 RESEARCH CONTINUANCE AND TIMELINE - Effiom noted that before the end of October the research would be completed.
Q4 WORKSHOP 1 - Ayo said that since the Q3 workshop was "Outward bound workgroups" the Q4 workshop title would be "Mixed bound". Stating that it comprises workgroups and guilds that do things for both the ambassador program and the general public, for example Education Guild, Research and Development Guild, etc. He concluded that the workshop will take place within 4 weeks.
A.O.B - Ayo expressed gratitude to the participants.
Decision Items:
Q4 TASKS ROSTER UPDATE: It decided that if a member completes tax tasks for another member during their absence, the responsibility for that task will be reassigned to the member who was absent.
[rationale] To ensure accountability and equal distribution of workload among team members.
[effect] affectsOnlyThisWorkgroup
We decided that any documenter or facilitator who does not attend the last two meetings prior to their assigned time will not be permitted to carry out their designated task.
[rationale] This ensures that all members are adequately prepared and engaged in the meeting processes.
[effect] affectsOnlyThisWorkgroup
BUDGET/BUDGETING FITTING AND BUDGET ASSESSMENT: We decided that the core members should schedule a call to conduct the budget fitting.
[rationale] This discussion will focus on aligning our budget with the guild needs.
Action Items:
[action] Members are to update their records in the working document to meet the Core membership requirements [assignee] All Members [due] 11 October 2024 [status] done
[action] The committee to investigate Gorga’s allegations of Ayo and Effiom [assignee] Tuso., Cjfrankie [due] 7 October 2024 [status] todo
[action] Draft and make meeting notes available [assignee] effiom [due] 7 October 2024 [status] done
[action] Strategy call and strategic member tag update [assignee] Effiom [due] 7 October 2024 [status] done
[action] Resolve strategy guild quarter 3 reports and quarter 4 budget concerns before deadline [assignee] Effiom [due] 7 October 2024 [status] done
[action] Members to indicate interest to quarter 4 task roster by the end of the last meeting [assignee] All Members [due] 7 October 2024 [status] done
[action] Adoption of last meeting summary notes [assignee] All Members [due] 7 October 2024 [status] done
[action] Core members to schedule a call to conduct and analyze the budget fitting and present it in the next meeting. [assignee] Guild Core team [due] 21 October 2024 [status] todo
Keywords/tags:
topics covered: Workshop, Task Assignment, Budget fitting
emotions: Casual, Organised
AI Ethics WG
Type of meeting: Biweekly
Present: CallyFromAuron [facilitator], Duke, CallyFromAuron, Onize [documenter], LadyTempestt, Clement Umoh, Duke, Ese Williams, aetherblade, Onize, CallyFromAuron, AdvanceAmeyaw, Kenichi, kateri, valola, PG, AshleyDawn, Osmium, TheFreysDeFi
Purpose: Regular meeting of the AI Ethics WG
Meeting video: Link
Transcript: [Link](No transcript)
Narrative:
We began by going over the projects board on GitHub, beginning with the tasks "in-progress".
Most people still have their Q3 interview tasks in "to-do" - they were reminded to move them to "in progress" once they start interviewing. We noted that Q3 interviews will be costed under Q3 budget although we are aware that some will not be finished until way into Q4. There’s a soft deadline in place of 14th November; but we’ll set final final deadlines with people individually and async.
Payment for the work people did at AGI-24: The Foundation has said that people may invoice individually in fiat if they are able to; so we are now waiting for information on exactly what an invoice needs to include and how it should be formatted. However, since not everyone is legally able to invoice, we are still pursuing a solution which will enable payments to be processed via the Ambassador Program's treasury system, although there are obvious difficulties given that the Ambassador Program has no official legal status, so it is difficult for the Foundation to process payment.
Documenting GEI sessions: Jenn has not finished these yet, and hasn't responded to messages. We could reassign the task if there are Read.ai recordings available; but perhaps not a priority - we discussed whether we could let it go.
Tasks "to do":
Co-chair mentee: Duke and Clement have expressed interest in the role in the past; they have agreed between them that Clement will take it for Q4 2024.
Q4 interviewing: Issues have now been created on the board for Q4 interviews, but most people have not begun yet. Questions and updates can be raised in the Interviewers group chat on Discord.
Survey-sharing: 6 people indicated interest in survey sharing: PG, Kenichi, Valola, Clement, Onize and Ashley.
Survey-sharing payment: The budget for this work is $30 each for 6 people, but how much sharing of the AI Ethics survey should one do for $30? We agreed that payment will be based on evidence that the survey has been shared, rather than on recording how many actual responses are garnered, since it's out of people's control how many replies they get, and because confidentiality and data-protection issues will arise if we try to keep evidence of who the respondents are. So as long as WG members can show they have done the work of sharing the survey and giving the information, that is enough. We also agreed that, for Q4 at least, surveys should be shared online even for personal contacts (so for instance, if you are sharing it to friends and family, you should email it to them rather than just telling them about it, to make it more possible to evidence that you did it). Several suggestions were made for approaches to sharing - for example, in relevant threads on Reddit; via Twitter; and Kenichi mentioned sharing it at a conference he will be attending this November in Lagos.
Decision Items:
We agreed that if, by the WG meeting on 4th November, a lot of people have not yet completed their interviews, we will see if there is a need to set up a meeting to figure out the blockers and find a solution to moving forward.
[rationale] People might be feeling anxious over preparations or might need further support
[effect] affectsOnlyThisWorkgroup
As soon as Vani gets info on how an invoice to the Foundation needs to look, she will open individual issues on the board to get the AGI-24 conference tasks ready for pay.
[rationale] The task is overdue for pay
[effect] affectsOnlyThisWorkgroup
LadyTempestt, as async work manager, will talk to interviewers individually to set 'final final' deadlines for Q3 interviews
[rationale] Interviewers' individual circumstances might vary, so we need to set individual deadlines
[effect] affectsOnlyThisWorkgroup
Duke is handing over the co-chair mentee task to Clement
[effect] affectsOnlyThisWorkgroup
Anyone interested in Q4 interviews who has not yet added their name and the details of who they want to interview to the list in the WG Google sheet, should do so as soon as possible.
[effect] affectsOnlyThisWorkgroup
Colleen will document the next meeting on 4th November, and LadyTempestt will take the 2nd of December.
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Vani to contact Jenn re: documention of GEI meetings. [assignee] CallyFromAuron [due] 4 November 2024 [status] todo
[action] LeeLoo to check whether any Read.ai recordings of GEI sessions are available [assignee] aetherblade [due] 4 November 2024 [status] todo
[action] Admin team to deliberate on how the survey-sharing task should be paid [assignee] CallyFromAuron, SucrenSpice, LadyTempestt [due] 4 November 2024 [status] todo
Keywords/tags:
topics covered: Budget, Interviews, deadlines, Documentation, survey-sharing, Q4 2024 budget, budget-fitting, AGI-24, payment processing, sNET Foundation, Q4 admin roles, data protection,
emotions: timely, Deliberative, Brief
Tuesday 8th October 2024
AI Ethics WG
Type of meeting: Monthly
Present: EstherG [facilitator], onize [documenter], Clement Umoh, Duke, aetherblade, Onize, CallyFromAuron, Advance Ameyaw, barnabas, Haley Lowy, Ashley Coventry, EstherG
Purpose: Fortnightly Open Office meeting led by BeGIN (formerly the Global Ethics Initiative or GEI).
Transcript: [Link](No transcript)
Working Docs:
Narrative:
Discussion Points: Duke initiated the meeting by sharing his thoughts on decentralization and its contrast with his country's oligarchy system.
Recap of the BeGIN initiative’s aims and the role of the AI Ethics WG in supporting this. Esther began by giving a recap of the BeGIN (Beneficial General Intelligence Nexus for EthicalAI), she mentioned the initiative started cause there’s hardly any voicing out of views on the ethics surrounding AI. She discussed the aim of gathering human values on safety and ethics and providing ways for people to contribute resources towards safe and ethical AI. It has two phases: the creation of an AI chatbot and knowledge graphing; and a DAO resource-sharing system, which means people can contribute resources to the ecosystem and carefully distribute or set up systems to distribute the resources fairly.
At present, we are in phase 0 of manual data collection. This is a crucial role of the AI Ethics Working Group (WG) within BeGIN. The collected data will serve as the foundation for constructing an information structure for the knowledge graph and subsequently developing the chatbot.
Esther also spoke of the idea of "magic wand" -style questions: "What kind of AI tools would you want to develop if you had unlimited money?" This can create data for how people want to see AI and its resources used. She also spoke of the need to prioritise highly diverse data: so not just SNET ambassadors or people who know about AI, but also elderly people, young people, and even those who know zero about AI.
This phase 0 is so important and the interviews are such great reference points of data and will guide the chatbot to work for the users. She also noted that if any interviewee would like to be further involved in the process after their interview, they can state this on the consent form and there will be pathways for them to get further involved.
Phase 1 will be building the AI chatbot that exudes human values and ethics when interacted with.
And Phase 2 is the resource sharing system: resources such as time/volunteering, data, currency, crypto, computing resources. She spoke about how complex this phase will be because a system needs to be implemented of how time will be shared and how currency will be shared fairly.
She also explained roughly how the DAO resource sharing will work: how this will be specifically about how AI resources will be shared, how the resources are governed and how they are fairly distributed. An evidence-based resource sharing will give structure to the DAO. The data coming in from the population about ethics can help us structure the operational side of the DAO.
She discussed the definition of a knowledge graph and what it entails. The knowledge graph will organize the interview data, and use the transcripts to code them into categories such as geographical locations and concepts linking them, which will help track patterns in the data.
She went on to explain what KG are for: They are used first to represent knowledge and they are designed to grow and change based on the data collected from the interviews. They also help provide a way for LLMs and machines to interpret knowledge. She emphasized its usefulness in policymaking, science, and decision-making.
Onize asked about how testing for bias in the data would work and how the data would be handled. Esther addressed this by speaking of how that has been in consideration in the project and a team of data analysts will be set up to work on it.
Vani raised the need to collect demographic data to support analysis, and Esther highlighted its importance in the interviews. They discussed what data to prioritise and how to keep it concise, but no clear decision was made. It was agreed that further discussion is needed to finalise the approach and how to phrase things: for example, should we ask people about their "identity", or might that not always be understood? Colleen suggested asking "Do you identify with any particular group of people?" and it was agreed this might be an effective way to put it in interviews.
We confirmed that when interviewers submit their audio files, they should use the agreed file naming convention: the file should be named with the interview's reference number and the date. This is so that interview audio files remain clearly associated with the relevant consent form, and also means that if an interviewee gets in touch to say they wish to withdraw, we can easily find their interview to delete it.
Leeloo announced the BGI Bookclub which would bring people together and inspire knowledge sharing. Mweetings will be biweekly beginning from October 16, and it will be open for the ecosystem to be a part of.
The meeting praised Duke and African Guild for their recent successful "AI Ethics Expo" event. African Guild hopes to organize similar future events, based on positive attendee feedback. They plan to maintain the current event scale rather than expand to larger formats. It was agreed to discuss funding and potential Foundation involvement in more detail at the next BeGIN Open Office.
Action Items:
[action] Finding a way to collect demographic data and data on sensitive cases such as class, gender, and groups will help build the ethical framework for the KG and impact interviewers. However, it was not decided who would follow up on this, and a clear assignee and timeline would be confirmed in future discussions. [due] 8 October 2024 [status] todo
[action] LeeLoo to include the book club details in the Ambassador Program calendar for people to participate. [assignee] LeeLoo [status] todo
Keywords/tags:
topics covered: Ethics, chatbot, research,DAO, Knowledge Grapgh, Knowledge Graph, Interview, Data analysis, Human values, Inclusive, Demographic data, interviewing, survey, African guild, Bookclub
emotions: insightful, Welcoming, progressive, Collaborative
Wednesday 9th October 2024
Research and Development Guild
Type of meeting: Weekly
Present: guillermolucero [facilitator], lord kizzy [documenter], Advanceameyaw, lord kizzy, osmium, CollyPride, malik, Slate, Billy, guillermolucero, AshleyDawn, Onize, Clement Umoh
Purpose: R&D Updates and Discussions
Working Docs:
Agenda Items:
Welcoming new members and Introduction
Review of last meeting summary Action Items
UPDATE STATUS ON DEVELOPMENT: EC-Entity-Connections, W3CD-Web3-Contributors-Dashboard, CSDB-Collaboration-Skills-Database, Social-Media-Dashboard, Reputation-System-using-SoulBound-Tokens-SBTs
R&D New Operations System Retrospective
Collective decision Guild Members on the Entity connections
Proposal voting results
Discussion Points:
Review of last meeting summary Action Items: Lordkizzy went through the action items for the previous meeting and we had a brief introduction for new members.
UPDATE STATUS ON DEVELOPMENT: Collaboration Skills Database: AJ and Advanceameyaw have given the town hall presentation on deliverables
Proposal voting results: Guillermo shared the voting results and 3 out of 4 proposals passed the voting quorum: Contributor's Portal Integrations, the legacy system V1.0, Consensus Dashboard for Quarterly Reports and Budgets. Here is the link to the results; https://docs.google.com/presentation/d/1M3o8dlh1pSB0PDaWM3sjlN2LQMaTjp8A_5DoXXXXIQE/edit#slide=id.g2d3693e018d_0_591
Discussions on R&D New Operations System Retrospective: We had a retrospective session where members highlighted the benefits of the new operations system and areas for improvements. Here is the Doc: https://docs.google.com/document/d/1UzCa_pVjdCQ2WJkPXfNDa-4ic-YGjJQ-sH45gx4P_xg/edit?usp=sharing
Action Items:
[action] Duke to give the presentation of the Ideation Project on Impact of Lingual Differences [assignee] Duke [due] 8 October 2024 [status] done
[action] AJ, Emmanuel and kenichi to provide a video showing the final deliverables on the skill database proposal [assignee] AJ, Emmanuel(advanceameyaw), Kenichi [due] 8 October 2024 [status] done
[action] kenichi to give a 3-minute presentation for the final deliverables on Legacy system at Townhall [assignee] Kenichi [due] 16 October 2024 [status] todo
[action] Guillermo to present a report on the discussion on the review of the Entity connections [assignee] Guillermo [due] 16 October 2024 [status] todo
[action] Guillermo to speak to Kenichi about incorporating the final report of the proposal into the Q3 documentation. [assignee] Guillermo [due] 16 October 2024 [status] todo
Keywords/tags:
topics covered: Guilds, Tool Development, AI tooling, Operations, Deliverables, Presentation, Documentation, Operations, Entity Connections, Retrospective, skills database, Q3 2024 report
emotions: Casual, speedy, Welcoming, Thoughtful, Friendly, Collaborative
LatAm Guild
Type of meeting: Biweekly
Present: Guillermo [facilitator], Sergio [documenter], Guillermo, Martin Rivero, Sergio, Daniela Alves
Purpose: @SNET_LatAm Ambassadors Guild Town Hall #9
Agenda item 1 - Update objectives Q4 - [carry over]
Narrative:
On September 12th, the SingularityNET Strategic Alliances team requested support from the SNET_LatAm team for the ASI X Solana Copa America AI Track initiative. 'Building Cross-Chain AI Agents with Fetch.ai and Solana'
This hackathon aims to challenge participants to leverage Fetch.ai agent tech and Solana’s blockchain to build applications that automate complex workflows and interactions in decentralized systems. We have outlined three levels of problem complexity—easy, medium, and complex—each presenting its own challenge.
In this follow-up meeting, the SNET_LatAm Ambassadors team met with the Strategic Alliances team to finalize the operational strategy for introduction WorkShop for the ASI -fetch.ai- solana-hackathon, which will take effect on Tuesday, October 1st.
The LatAm team will provide support through communication channels and human resources to assist the Fetch technical team. Their responsibilities will include moderating discussions, serving as intermediaries for participants in Spanish and Portuguese, clarifying questions, and facilitating the exchange of ideas during the virtual Copa America Hackathon.
It was agreed during the meeting that the LatAm team would help with the introduction in Portuguese in charge of Andre and Daniela, supporting Rob and Sergey, who will handle the introductions in English and Spanish. Following the introduction, the team will participate in the first workshop of the event.
Additionally, the LatAm team will document each intervention and action, establish a methodology for tracking action items, and create a form to collect participant inquiries, which will help streamline a funnel of questions and answers.
The amount to be given to the winners will be established and shared by Rob to the ASAP team in order to incorporate it into the communication and the call to action.
At 18:00 UTC RoOb shared a text with the opening remarks for the Workshop. <>
The tentative schedule for Tuesday, October 1st, is as follows:
10:00 AM BRT (UTC-3:00): Opening remarks with Sana Wajid and Alex Blagirev 10:30 AM BRT (UTC-3:00): "Built on Fetch.ai" session with Abhi 11:00 AM BRT (UTC-3:00): AI Agents Workshop with Abhi The remaining event schedule can be accessed via the hackpack: Hackathon Hackpack.
Decision Items:
SNET_Latam Ambassadors Guild and @SIngularityNET Collaboration for the ASI X Solana Copa America AI Track initiative Operations and Suggestions
Action Items:
[action] WorkShop Summary, following the LatAm Guild summary template Sergio will participate in the meeting, activating his read .ai and taking complementary notes to make a complete summary with action items and follow up items [assignee] Sergio [due] 30 September 2024 [status] in progress
[action] Continue designing the decentralized governance topics for discussion [assignee] Guillermo, Ines, Martin Rivero [due] 25 August 2024 [status] todo
[action] Follow Notes and Participant Questionnaire form [assignee] Guillermo, Sergio, Martin Rivero [due] 30 September 2024 [status] todo
[action] Follow channel "innovation-lab" in Fetch Discord [assignee] Guillermo, Martin Rivero, Sergio [due] 30 September 2024 [status] todo
[action] Prices award in $. The amount to be given to the winners will be established and shared by Rob to the ASAP [assignee] Rob Intriago [due] 30 September 2024 [status] todo
[action] Send first thingtuesday Oct 1, pervious to WorkShop link for online space [assignee] Rob Intriago, Guillermo [due] 29 September 2024 [status] todo
Agenda item 2 - Marketing Strategic Communications - [carry over]
Narrative:
The LatAm team will be supporting the communication efforts and call 2 action for participation and event monitoring. Reinforcement of actions, encourage the LatAm community to participate in the event.
Action Items:
[action] Send communication and promotional elements of Solana and ASI to translate and amplify the arrival and potential participation [assignee] Rob Intriago, Guillermo [due] 30 September 2024 [status] todo
Keywords/tags:
topics covered: Educational Content, Participant Questionnaire, content calendar, Prices , Rewards, Copa Solana , Fetch Ai, teamwork
emotions: Collaborative, Strategic, Task-focused
other:
Education Workgroup
Type of meeting: Weekly
Present: Slate [facilitator], Slate [documenter], osmium, AshleyDawn, Billy, Clement Umoh, Effiom, esewilliams, GorgaSiagian, kateri, lord kizzy, malik, martinsoki, Zalfred
Purpose: Regular meeting of Education Guild. This meeting covered: Ai for Beginners Discussions - Ai for Beginners Complete Video for Module 1 - Certification Program Start Date/Demonstration - Webinar Series Discussion - Wiki Website Update
Working Docs:
In this meeting we discussed:
Ai for Beginners Discussions
Ai for Beginners Complete Video for Module 1
Certification Program Start Date/Demonstration
Webinar Series Discussion
Wiki Website Update
Discussion Points:
Slate started the meeting greeting everyone
Slate asked for confirmation regarding the Ai for Beginners Video - it was supposed to be a demo video but then was shifted to being a course original video. Osmium clarified stuff and showcased the module 1 video, which got approved.
Slate asked that proper documentation should be published for the Ai For Beginners team structure and the procedure should be properly documented
Slate showcased the certification program dashboard. We will launch it on Friday and the certification program channel will be opened to core contributors
Kizzy had multiple questions regarding this, which were clarified by Slate
Webinar series project: talks with Governance WG are ongoing and soon osmium will provide the initial document regarding it to which process to follow upon it
Ese notified that we should start the marketing for the certification program and green light was given to this. Slate suggested the publicity could be done through a flyer; Malik expressed interest in making one, and was given the task.
Gorga said he will soon provide the initial Wiki website design to the group, probably by next week
Decision Items:
Ai for Beginners demo video should be considered as module 1 video and replaced with its funding amount
[rationale] most of the group agreed
[opposing] Nil
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Start the certification program on Friday 11th Oct [assignee] Slate [due] 11 October 2024 [status] in progress
[action] Make the announcement for CCCP [assignee] esewilliams [due] 11 October 2024 [status] in progress
[action] Create the flyer for the Certification program [assignee] malik [due] 11 October 2024 [status] in progress
Keywords/tags:
topics covered: Presentation, CCCP, dashboard, ideation, Reward automation, CCCP launch, publicity, flyer, Wiki, webinar series, Ai for Beginners, Video WG, Governance WG
emotions: productive, Collaborative, Businesslike.
Thursday 10th October 2024
AI Sandbox
Type of meeting: Weekly
Present: lord kizzy, osmium [facilitator], lord kizzy [documenter], CallyFromAuron, lord kizzy, Yemi Solves, osmium, Onize, guillermolucero, Malik., PeterE, Effiom, Valola, LadyTempestt, SubZero, Advanceameyaw, Clement Umoh, Kateri, AshleyDawn, Ayo, Slate, Gorga Siagian, Boaz, Hogantuso, Apple, Kareem
Purpose: Explanation of the Blueprint and Roadmap for AI Sandbox and Think tank
Working Docs:
In this meeting we discussed:
Welcoming and Introduction of new members: members were welcomed into the call and we were able to gather some suggestions from some of the members, such as: education on MeTTa, use of knowledge graphs, and so on.
EXPLANATION OF THE BLUEPRINT FOR AI SANDBOX/THINK TANK: Vasu went through the blueprint in detail. Here is the blueprint: https://docs.google.com/document/d/1U_gCzRj4bhcjcNB5uaZt--yVPeNJsadFNknIsl16bLI/edit?usp=sharing
Q&A Session: there were some questions from members, including "the schedule of our calls"- Lordkizzy answered that we are going to have the sessions alternately, so AI Sandbox one week, then Think Tank the next week. there was another question on the similarities between AI sandbox/think tank and the R&D guild; lordkizzy explained the difference between them.
Decision Items:
The sessions will alternate: AI sandbox one week, then Think Tank the next week.
[rationale] it gives enough time for members to interact efficiently
[effect] affectsOnlyThisWorkgroup
Action Items:
[action] Lord kizzy and osmium to create a presentation template for exhibitions in Sandbox sessions [assignee] lord kizzy, osmium [due] 17 October 2024 [status] todo
[action] Peter to sort out the Zoom account settings for future meetings. [assignee] Peter [due] 17 October 2024 [status] todo
Keywords/tags:
topics covered: Experimentation, Exhibitions, Knowledge Graphs, MeTTa, Brain Fog, meeting schedule, Zoom permissions, Zoom,
emotions: Friendly, Collaborative, speedy, progressive, Welcoming
Friday 11th October 2024
Marketing Guild
Type of meeting: Weekly
Present: Ayo [facilitator], Eric Davies [documenter], Ayo, Eric Davies, Ese Williams, Photogee, Kenichi, Kareem, Cjfrankie, lord kizzy, Mapula, malik, jaymeon, kateri, Advanceameyaw, GorgaSiagian, AshleyDawn, Mikasa, Temioluwa, Moitlheki
Purpose: Marketing Guild weekly meeting
Discussion Points:
Welcoming New Members: Brief introduction and welcome to new members joining the team.
Podcast Progress: There has been no update from Kenichi on the podcast, as the focus remains on the mascot initiative; no decision has been made regarding the format (video or audio), and the draft invitation to speakers is still pending.
Zealot initiative: Ese mentioned that the zealot initiative is ready for a test run and upcoming launch.
Mascot campaign: Ese confirmed that the mascot campaign has officially been launched.
Community initiatives: Ese confirmed that people have started submitting their initiatives for review.
Unified Content Calendar: Kizzy proposed a unified content calendar, allowing other guilds to request the marketing guild's support for post creation and event promotion if there is.
Brand Guidelines and Content Management: Kareem discussed the importance of other guilds, like the R&D guild, strictly following brand guidelines, pointing out a recent issue with non-compliance.
Brand Guidelines and Content Management (cont'd): Kizzy added that the same issue occurred with the Education guild and suggested the unified content calendar, along with marketing's review, would help prevent these problems in the future.
Unified Content Calendar Publicity: Kenichi emphasized that once the unified content calendar is finalized, it should be publicized and integrated into the Notion board for better coordination across guilds.
Decision Items:
Poll vote on podcast format: We agreed to hold a poll to decide between an audio or video format for the podcast. The poll resulted in video winning the vote.
[rationale] To engage the audience with more dynamic and visual content, which could increase reach and interaction. This decision affects the marketing team, speakers, and production crew, as they will need to adjust their planning and resources to produce video content.
[effect] affectsOnlyThisWorkgroup
Brand guidelines adherence: It was agreed that any content to be published must strictly follow the brand guidelines
[rationale] This decision was driven by the need to maintain a consistent and professional brand image across all communications and platforms. It primarily affects all guilds creating content, ensuring they align with the set standards, and it holds the marketing team accountable for reviewing and approving content before publication.
[effect] mayAffectOtherPeople
Action Items:
[action] Lord kizzy is tasked with speaking to the video workgroup today to discuss how we can unify these contents into a single calendar. [assignee] lord kizzy [status] in progress
[action] Mikasa is tasked with revamping the "Did You Know" content to make it more engaging and interactive [assignee] Mikasa [status] in progress
[action] Mikasa is tasked with drafting a social media post request form, which will include fields for the workgroup name, a link to the content, and an explanation of the objectives. The form must go through the proper ratification process before being implemented. [assignee] Mikasa [status] in progress
[action] Ese to share submitted community initiatives proposals with the review committee so they can be reviewed [assignee] Ese Williams [status] in progress
Keywords/tags:
topics covered: planning, review, content calendar, brand guidelines, community initiatives proposals, social media post request, social media, podcast, podcast format, video
emotions: Thoughtful, Well-attended, engagement, forward-thinking, engaging new people
Saturday 12th October 2024
Gamers Guild
Type of meeting: Biweekly
Present: Slate [facilitator], devon [documenter], hotasiro, martinsoki, malik, rebel, scarecrow, kateri, Eric Davies, AshleyDawn
Purpose: Regular meeting of Gamers' Guild. This meeting centered around WG creators showcasing their progress and discussing improvements for their workgroup models and plugins tutorials
Discussion Points:
Slate outlined the meeting agenda
Scarecrow showcased the updated Treasury Guild building model on Roblox. The building features: Vibrant design with the Treasury Guild logo. Guarded entrance with two guards. Main entrance area with a board displaying meeting times. A Miro board representing treasury and ambassador wallet details. A waiting area enhanced with a TV, fans, and other lively elements. Cash counter managed by NPCs representing treasury members. Staff-only areas including an ATM and a highly secured meeting room. File handling area with added security cameras and amenities. A vault storing AGIX, monitored by NPCs. Slate praised the model for its realistic bank-like vibe and the excellent additions.
Slate provided feedback on the building model for Dework/Github PBL, created by PhotoGee and Rebel. Key points of feedback: The "Meeting Room" label is floating and should be repositioned. Non-functional lighting fixtures need attention. Implementation of a futuristic door model for consistency across departments. Color schemes and materials do not match the intended design. Decals should be updated to reflect Dework or GitHub PBL content instead of generic or unrelated images. Oversized chairs need scaling down to fit character proportions. Anchoring issues causing objects such as tables to detach. Empty areas should be filled with relevant content, possibly incorporating GitHub PBL materials. Lord Kizzy suggested updating references from Dework PBL to GitHub PBL due to the course evolution. Discussion on designating floors for Dework PBL and GitHub PBL respectively.
Tutorial on Roblox Model Selection Tools and Plugins: Slate conducted a tutorial on using the Negate and Union functions to create precise spaces, such as doorways in walls. Demonstrating how to create holes in walls that match door dimensions exactly. Introduction to essential plugins: ResizeAlign: For precise resizing and alignment of parts. Archimedes: To create circular or spiral designs. Scene Tools: For adding animations such as spinning parts. Part to Terrain: Converting parts into terrain materials e.g. water. Slate emphasized the importance of anchoring objects and proper lighting for night visibility. Lord Kizzy recommended recording the tutorial for future reference. Slate agreed and began recording for later distribution.
Slate inquired if any gamer guild members were not working on a workgroup, to which Lord Kizzy and Devon expressed interest.
Slate skipped other model updates to allow creators ample time to complete and showcase their work and because the process can be time-consuming.
Decision Items:
Slate will record and upload the tutorials on using Roblox tools and plugins to a shared platform
[rationale] to allow creators to revisit the tutorial for improved understanding
splitting floors of building between Dework PBL and GitHub PBL.
[rationale] Because the course has now transitioned to GitHub PBL.
Ensure that all workgroup models are properly lit
[rationale] for nighttime visibility.
Action Items:
[action] Animation & Dialogue System - Education Guild [assignee] malik, hufiumer69 [due] 26 October 2024 [status] in progress
[action] Animation and dialogue system - Treasury Guild [assignee] martinsoki, scare-crow [due] 26 October 2024 [status] in progress
[action] Animation and dialogue - Archives Workgroup [assignee] GorgaSeagian, kateri [due] 26 October 2024 [status] in progress
[action] Department Creation - Dework PBL [assignee] rebel, Photogee [due] 26 October 2024 [status] in progress
[action] Department Creation - R&D Guild [assignee] oep, CollyPride [due] 26 October 2024 [status] in progress
Game Rules:
Racing game: the first to finish three laps wins. participants: malik, martinsoki, lord kizzy, devon, scarecrow, rebel
Leaderboard:
1st Devon
Keywords/tags:
topics covered: Roblox, metaverse, department creation, work updates, Map creation, plugins, anchoring objects, lighting, tutorial
emotions: Friendly, Collaborative, informative, Building, contributive
games played: Racing Game
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