Week 24

Mon 10th Jun - Sun 16th Jun 2024

Monday 10th June 2024

AI Ethics WG

Narrative:

AI Ethics Strategy drafting: we discussed whether it would be a better idea to have a mix of experts and non-experts to collaborate on drafting the 3 strategies we want to complete. We noted that we have no proof of people's self-rated skill/knowledge level - but we agreed that it's fine, in this instance, to trust people on what they say about themselves. We discussed having 2 teams for each strategy - one for "writing" (3 people) and one for "review/edit" (2 people), and we suggested people should only sign up for one thing, to ensure that the work is shared out fairly between people. Ayo suggested min/max "points" level for each task - 24 for writing team and 12 for edit team - (based on people's 1 to 10 "how skilled are you" self-rating), to ensure we get a reasonable level of expertise. Given the number of people interested, we have under-budgeted for this initiative; but we agreed we could move a bit of budget from another budget-line which we are unlikely to fully use, e.g. "Communication management & community outreach".

Co-chair We discussed if having a co-chair (a channel of communication between the AI Ethics WG and the Foundation's Global Ethics Initiative) is a good idea. The AI Ethics WG idea did come from them. Some of us feel we should try it and if it's not a great idea then we can shut it down. We will see what people think about it at the repeat meeting for other timezones on Wednesday. We created a signup space for those who have already done Q2 work on this, in page 2 of https://docs.google.com/spreadsheets/d/1vLC4ZIHO3WN-Ah9XwehRmbwLZAeePsxxYQXmLiiJLnQ/edit?usp=sharing

Workgroup membership: We agreed that we DO want some kind of membership and a Discord tag, but we agreed that we will raise this at Wednesday's meeting and see if people have ideas on how to decide who is a member. We mentioned that meeting attendance isn't necessarily the same as participation, you can be quite passive in a meeting. We were unsure how to measure contribution: MINS tokens were suggested but not everyone agreed.

Q3 WG Budget: We need to submit a budget by 19th June. We will create an extra sheet on the planning spreadsheet where everyone can put in ideas for what we should do in Q3, and the budget that would be needed. The link will be shared on Discord.

Forum for Ethics discussion: Is it a great idea? People agreed that we should do it and that it should be open to all - but it needs to be specifically for discussion on ethics issues, not for workgroup organizational stuff. Moderators would be able to help enforce this - but we are not sure who CAN be a moderator, as it would give you moderator rights for the entire SNET discord server. LeeLoo, Duke, Gorga, and Clement are interested in being a moderator.

Future meeting: Should we meet again on the 24th and 26th of June for this quarter? We will see what people say about it on Wednesday and in Discord channel discussion.

Decision Items:

  • Agreed on a mix of experts and non-experts to collaborate on drafting the 3 strategies

    • [rationale] good if those with more expertise can supoort/mentor those with less

    • [effect] affectsOnlyThisWorkgroup

  • 2 teams for each strategy - one for "writing" (3 people) and one for "review/edit" (2 people)

    • [rationale] The roles are different - and doing it this way enables everyone interested to get involved while still keeping the teams fairly small and manageable

    • [effect] affectsOnlyThisWorkgroup

  • People should only sign up for one thing.

    • [rationale] to ensure that the work is shared out fairly between people

    • [effect] affectsOnlyThisWorkgroup

  • We will reallocate some budget to strategy-drafting, from another budget-line which we are unlikely to fully use due to our late start, e.g. "Communication management & community outreach".

    • [rationale] to support the higher-then-expected level of interest in this work

    • [effect] affectsOnlyThisWorkgroup

  • The group should have a membership and a Discord tag

    • [opposing] undecided what the criteria for membership should be

    • [effect] affectsOnlyThisWorkgroup

  • We would like a separate forum for Ethics discussion, open to all

    • [rationale] To separate out ethics discussions so they don't get lost in the organisational conversations in the WG's channel

    • [opposing] Needs moderation (and whoever has moderation rights, would have it for the whole server)

    • [effect] mayAffectOtherPeople

Action Items:

  • [action] Create the Resources/ecosystem ethics/risk evaluation spreadsheet [assignee] Esther, LeeLoo [status] done

  • [action] Find out feasibility of Ambassador Program attending the 2 forthcoming AI events [assignee] Haley, Esther [status] in progress

  • [action] Guillermo and Tevo to share results of experiment with Unanimous tool [assignee] Guillermo [status] done

  • [action] Request Info Merge for Current Regulations Worldwide from Janet [assignee] LeeLoo, Esther [status] todo

  • [action] Meet with Eco-system to aggregate information on what ethics policy or committees we have already [assignee] LeeLoo [status] in progress

  • [action] Vani to create a budget-drafting sheet and a co-chair signup sheet in https://docs.google.com/spreadsheets/d/1vLC4ZIHO3WN-Ah9XwehRmbwLZAeePsxxYQXmLiiJLnQ/edit?usp=sharing and share it on Discord [assignee] Vanessa [due] 14 June 2024 [status] in progress

  • [action] LeeLoo to ask Tevo about forum creation and moderation [assignee] LeeLoo [due] 14 June 2024 [status] todo

Keywords/tags:

  • topics covered: AI ethics, Global ethics initiative, drafting strategy documents, Budget , forum, Discord, membership

  • emotions: participatory, excited, forward planning

Strategy Guild

No Summary Given

Tuesday 11th June 2024

LatAm Guild

Agenda item 1 - Strategy Sub-Group - [carry over]

Narrative:

The first meeting for the regional expansion of the Ambassador program for the LATAM region was a small success, with 11 participants and a strong sense of community. After a short introduction and a small personal presentation of those present we start with the meeting agenda.

In this introductory meeting, we share with the community the proposal voted and approved by the global community of ambassadors. We went through the objectives and strategy for this starting phase.

The tools used by the community were presented, Discors, Dework and the Oracle archive

Decision Items:

  • Beginning Onboarding evaluation and selection of members

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Evaluate the execution of workshops on the tools used by the community [assignee] Guillermo [due] 21 June 2024 [status] todo

Agenda item 2 - Onboarding Sub-Group - [carry over]

Narrative:

The onboarding strategy was communicated to those present and the next steps to follow in the formation of the core contributors team for this initial stage were proposed, onboarding evaluation and selection.

At the end of the meeting, the onboarding form for the LATAM regional expansion program was shared.

Decision Items:

  • Beginning Onboarding evaluation and selection of members

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Edit Onboarding form and perform an update on two languages, Spanish and Portuguese [assignee] Guillermo [due] 23 June 2024 [status] todo

Agenda item 3 - Marketing Sub-Group - [carry over]

Narrative:

Marketing efforts at the moment are based on generating documentation for meetings and calls, as the sub WG and assigned tasks are formed, the efforts will address other needs.

Decision Items:

  • Beginning Onboarding evaluation and selection of members

    • [effect] affectsOnlyThisWorkgroup

Agenda item 4 - Education Sub-Group - [carry over]

Narrative:

The need was established for Initial documentation translated into Spanish to begin educating members on the forms and methodologies of the program.

Decision Items:

  • We develop the titles by priority and agree on the translation work to be shared in the next meetings.

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Selection of documents and translation [assignee] Guilermo, Ines [due] 24 June 2024 [status] todo

Keywords/tags:

  • topics covered: Rewards, Governance, Meeting Summaries, Onboarding, Budget , Roles, Collaboration

  • emotions: Collaborative, Friendly, Thoughtful , funny , entertaining

  • other: All beginnings are challenging and full of responsibility, we hope to achieve the objectives

Wednesday 12th June 2024

Education Workgroup

  • Type of meeting: Weekly

  • Present: Slate [facilitator], Slate [documenter], Slate, Clement Umoh, osmium, kateri, duke peter, Ayo, Tom, WaKa, GorgaSeagian, Kenichi

  • Purpose: -discuss blueprints for ACP structure - updates from Review team - Ambassadors info and Video rework to be assigned soon - Education Guild budget request to include mentioned projectsfor ideadtion phase- Kenichi's Proposal for Education Guild- Tom Collaboration with Education Guild

  • Working Docs:

In this meeting we discussed:

  • blueprints for ACP structure

  • updates from Review team

  • Ambassadors info and Video rework to be assigned soo

  • Education Guild budget request to include Projects for ideation

  • Kenichi's Proposal for Education Guild

  • Tom Collaboration with Education Guild

Discussion Points:

  • Slate started the meeting welcoming everybody

  • Then Slate went over to the education guild ACP blueprint document and defined the structure of it so that everyone gets an idea of how to write the blueprint

  • Osmium gave updates from the review team

  • Slate mentioned that he will be assigning Clement soon for ambassadors info

  • Then there was an agreement of putting education guild projects for ideation phase in the next quarter

  • Kenichi explained his proposal for education guild

  • A Deepfunding participant came and showcased his proposal for which he wants to collaborate with education guild

  • Osmium wants to build a LLM project of AI chatbot for education guild

Decision Items:

  • ACP and Education Guild Blueprint

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Assign Clement Info and Vid for Ambassadors [assignee] Slate [due] 11 June 2024 [status] done

  • [action] Finalize Budget request [assignee] Slate [due] 19 June 2024 [status] done

Keywords/tags:

  • topics covered: ACP, processes, Blueprints , implementation, Info and vid rework , Budget , Objectives achieved so far , tom presentation

  • emotions: productive, Collaborative, Businesslike., speedy

Knowledge Base Workgroup

  • Type of meeting: Biweekly

  • Present: Tevo [facilitator], Tevo [documenter], Tevo, lord kizzy, André, Ayo, Effiom, Onize, Gorga Siagian, Clement Umoh

  • Purpose: Aggregating Ambassador Program assets and relevant information under GitBook

  • Meeting video: Link

  • Miro board: Link

  • Other media: Link

  • Working Docs:

Agenda item 1 - Knowledge Base onboarding feedback - [resolved]

Discussion Points:

  • How to improve onboarding to Knowledge Base WG?

  • How people get onboarded to Knowledge Base WG?

  • What do new people notice about Knowledge Base WG?

Decision Items:

  • We will recheck the form next month.

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Reward all new members who gave feedback. [status] todo

  • [action] Create infographic [status] todo

Agenda item 2 - Async process for organizing - [carry over]

Discussion Points:

  • How to better distribute organizing workload between contributors?

  • When do we validate the role?

Decision Items:

  • We notify contributors to stop, and we delete misguided documentation.

    • [effect] affectsOnlyThisWorkgroup

  • Introducing a limit on how many items per week (currently 2) a person can organize and review.

  • There will be no changes in reward size; it continues to be 10$ per item (review + organizing)

    • [effect] affectsOnlyThisWorkgroup

  • After 4 different items are reviewed by the QA Team, they can decide to give an Organizer role to the member.

    • [effect] affectsOnlyThisWorkgroup

  • Along with the Organizer role will also come the Process Guild member role.

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] QA team to review 3 items from the first patch that didn't go through the double review process. [status] todo

  • [action] In the next session, start drafting documentation for Onboarding for Async organizing activities. [status] todo

Agenda item 3 - Prompt Engineer ourselves organizing results from LLM - [carry over]

Discussion Points:

  • We didn't have enough time left to start this topic, so we skipped it.

Decision Items:

  • Take this up after the Async Process Documentation has been drafted

    • [effect] affectsOnlyThisWorkgroup

Keywords/tags:

  • topics covered: Feedback Form, organizing, process, Administration, Roles, Rewards, Coordination, Miro Board, async, async working practices

AI Ethics WG

Narrative:

AI Ethics Strategy drafting: Leeloo introduced herself and got the meeting started with discussion on the Strategy-drafting tasks, making reference to key takeaways from the AI Ethics WG 10th June Meeting (see meeting notes).

Tevo asked if there was a time/hour requirement for the Strategy-drafting tasks: none has been set yet.

The “Shadow-Mentoring” approach of the workgroup: it is the intent that less-experienced members of this workgroup are able to shadow more skilled people. LeeLoo referenced that there was already some considerable consent for this in the Monday meeting. Several thumbs-up to this regard with no dissenting leanings.

Leeloo emphasized that there was room for anyone who wanted, to suggest additions or changes to the AI Ethics Workgroup stuff! spreadsheet in this meeting.

Before the strategy-drafting teams start wirk, there will be an orientation meeting for them with the GEI team from the Foundation: date TBC

There were also no different opinions to the selection points system suggested on Mon 10th by Ayo for those to work on the Strategy-drafting tasks.

Gorga asked if the spreadsheet is definitive as to what roles anyone will play in the strategy drafting tasks. Leeloo explained that it isn't.

Co-chair role: Guillermo suggested there should be a contributions-based criteria for the selection. Leeloo responded that it was okay if Guillermo wanted to put his name in the AI Ethics Workgroup stuff! because all the names got there on the basis of self-election. Leeloo outlined possible requirements and expectations of the co-chair. Duke and Clement added their names to the sheet, made their intentions known to be considered for the co-chair. There was some confusion here, since the signup sheet is actually to record who has done "co-cahir"-type work in quarter two of 2024 (April to June), but people are signing up to express interest for Quarter *three.

Workgroup Membership the meeting built on 10th June discussion. Ayo suggested that meeting attendance could form a strong base for membership criteria.

LeeLoo added that there may be instances where people contribute extensively asynchronously without attending the formal meetings. Ayo agreed with the addendum that it therefore falls on everyone to come up with hybrid all-encompassing membership criteria, and how they will be measured and applied.

Clement suggested a tiered membership.

Kenichi opined that core-membership should be based on technical contributions and to see if there could be more tiers than one. Core membership could be also goal orientated, which could solve both short term and long term concerns. Tags could also help.

Ayo suggested moving forward by adopting a simple two tier (first tier by intention, attendance and participation; second tier by proven, measured and accepted sync and or a-sync contributions).

Guillermo pointed out that tasks or expected contributions are already stated in AI Ethics Workgroup stuff! Leeloo redirected that the excel sheet did only cover for the specifics of strategy drafting.

Q3 Budget The draft budget (sheet 3 of AI Ethics Workgroup stuff!) seemed to agree with everyone present in the meeting. Ayo suggested that it may be nice if the budget catered for something Leeloo later described as the "information and resource archive guide" - budget for a person or system that guarantees that everyone can be informed of all the ethics workgroup uncovers or documents as milestones or research are made.

Private forum for Ethics discussion: Everyone agreed that we should be a forum for ethics discussion. After contributions from Clement, Kenichi, Leeloo and Ayo, the general consensus was that the forum will be open so everyone can follow the conversations therein, but only the 2-tier ethics workgroup member will be able to speak/chat in the forum.

Guillermo suggested that the discussion and consensus be subjected to further conversations in subsequent meetings.

Next meeting Should we meet again on the 24th and 26th of June for this quarter? 24th was favoured.

Decision Items:

  • We agreed on the 24th of June for the next meeting, 15:00 UTC

    • [effect] affectsOnlyThisWorkgroup

  • We agreed on a two-tiered workgroup membership, with the proviso that this has yet to be agreed by the rest of the group, who attended the earlier meeting on 10th June

    • [effect] affectsOnlyThisWorkgroup

  • We agreed to adopt the “shadow-mentoring” protocol in the AI Ethics workgroup

    • [rationale] to support people in the WG to learn new skills

    • [effect] affectsOnlyThisWorkgroup

  • We agreed to have a Private forum for Ethics discussion and make it open to everyone to read but where only 2nd-level workgroup members can talk/chat/share/discuss; again with the proviso that this has yet to be agreed by the rest of the group.

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Find out feasibility of Ambassador Program attending the 2 forthcoming AI events [assignee] Haley, Esther [status] in progress

  • [action] Request Info Merge for Current Regulations Worldwide from Janet [assignee] LeeLoo, Esther [status] todo

  • [action] Meet with Eco-system to aggregate information on what ethics policy or committees we have already [assignee] LeeLoo [status] in progress

  • [action] Vani to create a budget-drafting sheet and a co-chair signup sheet in https://docs.google.com/spreadsheets/d/1vLC4ZIHO3WN-Ah9XwehRmbwLZAeePsxxYQXmLiiJLnQ/edit?usp=sharing and share it on Discord [assignee] Vanessa [due] 14 June 2024 [status] done

  • [action] LeeLoo to ask Tevo about forum creation and moderation [assignee] LeeLoo [due] 14 June 2024 [status] in progress

  • [action] Ayo to post meeting notes for this meeting in the Discord channel. [assignee] Ayo [due] 19 June 2024 [status] todo

  • [action] Guillermo to provide input to the Q2 report to align for Q3 objectives. Note that Q2 report needs to be submitted by 19th June [assignee] Guillermo [due] 17 June 2024 [status] todo

  • [action] All to add suggestions to the Q3 budget proposal. Note that Q3 budget needs to be submitted by 19th June [assignee] all [due] 17 June 2024 [status] todo

Keywords/tags:

  • topics covered: AI ethics, Global ethics initiative, drafting strategy documents, Budget , forum, Discord, membership, workgroup membership, co-chair, co-chair selection, role selection, date of next meeting

  • emotions: interesting, contributive, Collaborative, insightful, Brainstorm

Research and Development Guild

Agenda Items:

  • Welcoming new members and Introduction.

  • Review of last meeting summary's Action Items

  • Updates status on Development

  • Ayo: What to improve about the R&D Guild of the SNET Ambassador Program Document Draft

  • Discussions on Colleen's proposal, “Ethics Quest Game”

  • Q2 quarterly report & Q3 budget discussions

  • Discussions on new rules for proposal planning

Discussion Points:

  • Updates status on Development to fill Repo: Duke gave updates on the Inclusivity Research.Sso far there are 3 people scheduled for interviews; once that is done, it can added to the repository. Ubio gave updates on his reasearch; he said: “What we did was simply to convert responses we got from Q1 into Figma on Q2. We converted the responses and the things we could derive from those responses into a prototype design. So that’s what we did for Q2. Q3 for us is about now taking that design back to the community to engage and see what comes out of that.”

  • Ayo: What to improve about the R&D Guild of the SNET Ambassador Program Document Draft, ayo shared a draft on this, https://docs.google.com/document/d/1ughN1IkBwgbrBch-3hsimoxacPSNrF6Z8C1OCTQQX8I/edit

  • Colly gave a presentation on her “Ethics Quest Game”

  • Discussion on Q3 Budget proposal: we had a brief discussion on this and informed guild members of the deadline for submission of Q3 budget (19th June). WaKa suggested an extension on the deadline for Q3 proposal planning and Guillermo made more emphasis presenting deliverables for this Quarter

Decision Items:

  • We decided that Colleen should draft out her presentation and share that to the Gamers' guild

    • [rationale] We felt that the project is most suited for the Gamers' guild

    • [effect] mayAffectOtherPeople

Action Items:

  • [action] Guillermo to have a call with Ubio on providing assistance to the multilingual project by conecting them with Celeste’s team (Audio to text AI DF awarded project) [assignee] Guillermo [due] 12 June 2024 [status] done

  • [action] Colleen to draft out a proposal for her initiative on The Quest for AI Game Design [assignee] Colleen [due] 26 June 2024 [status] todo

  • [action] Guillermo and Lord_Kizzy to meet up and discuss Q3 budget preparation [assignee] lord kizzy, Guillermo [due] 12 June 2024 [status] done

  • [action] WaKa & Rojo to add their contributions to the R&D _ Q1 Proposal Report _ Template. [assignee] WaKa, Rojo [due] 12 June 2024 [status] done

  • [action] Guilermo to ideate to see how Vasu can collaborate with guild members on project [assignee] Guillermo [due] 19 June 2024 [status] in progress

  • [action] Ayo to draft out a report on how he could contribute to the Guild [assignee] Ayodele [due] 12 June 2024 [status] done

Keywords/tags:

  • topics covered: Guilds , Budget , Tool Development, Proposal, deliverables, Budget Request, Q2 budget, loyalty system, Budget preparation, github board, contributors, Legacy project proposal, Disablities, Collaboration, Gamers Guild

  • emotions: Collaborative, productive, Thoughtful, speedy, Welcoming, Friendly, straightforward

Archives Workgroup

Action Items:

  • [action] Duke to create a video walkthru of how to use the GitHub Board, based on Stephen's training session - see https://github.com/SingularityNET-Archive/SingularityNET-Archive/issues/116 Still needs to be shared [assignee] duke peter [due] 26 June 2024 [status] in progress

  • [action] All to add comments to AI ethics doc async [assignee] all [due] 26 June 2024 [status] in progress

  • [action] Vanessa to start writing guide on how to make a doc community-owned - i.e. a process for how to work with a doc to avoid stuff like deleting it, deleting comments, etc - still writing [assignee] Vanessa [due] 26 June 2024 [status] in progress

  • [action] Sucre, Clement and Lord_Kizzy to pick 2 "best meeting summary" winners from early June summaries, which they will share at next meeting on 12th June - see this issue https://github.com/SingularityNET-Archive/SingularityNET-Archive/issues/152 - not yet complete due to shortage of good summaries that were not actually done by members of the judging team! Date shifted to 26th June [assignee] SucrenSpice, lord kizzy, Clement Umoh [due] 26 June 2024 [status] in progress

  • [action] Andre to draft a doc on Ubio's work, to help Ekemini and Ese create a presentation for TH See this issue https://github.com/SingularityNET-Archive/SingularityNET-Archive/issues/150 [assignee] André [due] 12 June 2024 [status] done

  • [action] Vanessa to sort out how we split up the work on the Backlog to hand it over to the rest of the team. Interested: Onyeka, Ayo, Clement, Onize, Jenn, Photogree, Gorga [assignee] Vanessa [due] 12 June 2024 [status] done

  • [action] Ekemini and Ese to liaise outside the meeting on a presentation on Ubio's work [assignee] Ekemini Samuel, esewilliams [due] 26 June 2024 [status] in progress

  • [action] Photogee has had to drop out of TH presentation about Tag Taxonomy, so this is now just Ese, Onyeka and Ekemini - to be looked at during next meeting [assignee] esewilliams, lord kizzy, Ekemini Samuel [due] 26 June 2024 [status] in progress

  • [action] Vanessa to start a draft quarterly report [assignee] Vanessa [due] 12 June 2024 [status] done

  • [action] Vanessa to DM Duke about his video walkthru of the project board - done, but no reply as yet [assignee] Vanessa [due] 12 June 2024 [status] done

  • [action] Vanessa or Sucre to post something in a public Discord channel - probably Ambassador-General - to share about the "Good Meeting Summaries" competition and that Tevo won this time [assignee] Vanessa, SucrenSpice [due] 12 June 2024 [status] done

Keywords/tags:

  • topics covered: document management, github board, AI ethics, Ethics, ethics of AGI, good meeting summaries, LLMs, LLM development, AI tooling, open source

  • emotions: Organised, inclusive

Thursday 13th June 2024

African Guild

Narrative:

We discussed Action items from the last meeting; See African Guild Meeting Agenda: 13th June, 2024 Discussion items:

  • Meeting Schedule; Should it be Weekly or Bi-weekly?

  • How do we get more African countries to join the guild and participate in the program? There is currently poor engagement on Discord and in the guild.

  • Upcoming Quarterly Community bounty scheduled for End of the month (Details in next meeting).

  • Clement gave updates on his market potential research for Africa Guild.

  • AMA session update with Ese.

Action Items:

  • [action] Duke to get premium Zoom access from Peter [assignee] Duke [due] 20 July 2024 [status] in progress

  • [action] AMA team to finalise plans, goals and target audience [assignee] Guild Core team [due] 20 July 2024 [status] in progress

  • [action] Wrapping up the budget before the 19th [assignee] Duke [due] 19 June 2024 [status] done

  • [action] Ayo to flesh out details on the guild before the next meeting [assignee] Ayo [due] 27 June 2024 [status] done

  • [action] Everyone is to update the skills sheet with dework account details for rewards [assignee] everyone [due] 20 July 2024 [status] in progress

Keywords/tags:

  • topics covered: Strategy Guild, planning, membership, skills, Dework, Rewards, Q3 budget, AMA Session Updates, AMA, expansion, target audience, skills database

  • emotions: long, Collaborative

Onboarding Workgroup

In this meeting we discussed:

  • Business: We agreed the minutes of the last meeting, and went through Action items from the last meeting

  • Onboarding Journeys update: Vani has drafted the script and handed it over to Onize to edit and add anything else.

  • Skillshare matrix: we encouraged WG members to add to their skillsets if they have missed anything off; and pick out which skills they think are "foundational skills" both for the whole community, and for this WG.

  • Q3 budget: regular and one-off tasks, mentorship and contingency budgets.

  • Research project for Q3

  • Revamping the Getting Started channel in Discord

  • Q2 Quarterly report update from Clement

  • The onboarding focus group

Decision Items:

  • We agreed to set up a team of Onboarders who will do 1 on 1 introductions with newbies. We will work out the criteria for interested WG members to become a part of this team. Suggested: Need to be a Core Contributor with a certain amount of time (how long is TBD) in the program.

    • [rationale] to check individually that new people have all the info they need to thrive in the program.

    • [effect] mayAffectOtherPeople

  • We will brainstorm urgently on the budgets for some tasks in the Q3 budget; regular and one-off

    • [rationale] We particularly need to look at the budget for mentorship; and whether we need a budget line for "contingency".

    • [effect] affectsOnlyThisWorkgroup

  • We decided we will include a budget line for a research project in our Q3 budget; and, if funded, we will decide then exactly what it will be. We want to research using 1-2-1 or small focus groups rather than a survey.

    • [rationale] Because there were several suggestions for what the research should cover, and we hadn't time to discuss properly in this meeting.

    • [effect] mayAffectOtherPeople

Action Items:

  • [action] Onize to edit the onboarding journeys scripts and flesh them out as a script. [assignee] Onize [due] 20 June 2024 [status] todo

  • [action] Everyone to consider the foundational skills in the skillshare matrix sheet [assignee] All Members [due] 20 June 2024 [status] todo

  • [action] Everyone to review the Q2 report draft done by Clement. [assignee] All Members [due] 20 June 2024 [status] todo

  • [action] Sucre to work on a complete redraft of the information in the Getting Started document when everyone is done adding comments. [assignee] Sucre n Spice [due] 20 June 2024 [status] todo

  • [action] Everyone to look into the ONBOARDING WG C&S DETANGLE DOCUMENT and identify any suggestions that have already been worked into the Q3 budget [assignee] All Members [due] 20 June 2024 [status] todo

  • [action] Sucre to add Gorga to the facilitation rotation list for Q3 [assignee] Sucre n Spice [due] 1 July 2024 [status] todo

To carry over for next meeting:

  • skillshare matrix

  • Q3 budget

  • Q2 quarterly report

Keywords/tags:

  • topics covered: skills matrix, q2 2024 report, q3 2024 budget, mentorship, foundational skills, 1-2-1 onboarding

  • emotions: informative, funny , long, Collaborative

Friday 14th June 2024

Video Workgroup

  • Type of meeting: Weekly

  • Present: Zalfred [facilitator], killy [documenter], lord kizzy, hogantuso, AndrewBen, Slate, kateri, osmium

  • Purpose: weekly updates

  • Working Docs:

Discussion Points:

  • More updates on the Zealy platform.

  • slate, as our social media manager, gave weekly updates on our socials.

  • More weekly news updates from the Town Hall meeting

Action Items:

  • [action] Creation of a group for test and training for our two candidates to serve as our reveiwer and communicator for the zealy progeam [assignee] lord kizzy, devon [due] 28 June 2024 [status] in progress

  • [action] creation of our Budget proposal [assignee] hogantuso, lord kizzy [status] todo

Keywords/tags:

  • topics covered: social media management, Videomaking, Task Assignment, Zealy, budget, Q3 budget, town hall, training, test

  • emotions: Casual

Writers Workgroup

  • Type of meeting: Weekly

  • Present: Kenichi [facilitator], Cjfrankie [documenter], Kenichi, Cjfrankie, Mikasa, LadyTempestt, devon, Ines, Slate, Gorga Siagian, Ayo, Franklynstein, kateri

  • Purpose: Digging deep into Q3 projections and the future of WWG community page.

  • Working Docs:

Narrative:

The meeting started with Kenichi welcoming everyone to the meeting, he highlighted the meeting's agenda and then we went over the action items from the last meeting.

Ines, tasked with managing the Twitter Spanish page, shared an update from the Twitter side of things! This led to a discussion on what logo would best fit the Spanish page. Following that, she also mentioned the need for a tweet sample from Mikasa that she could use as a template for writing content for the Spanish page.

Discussion and digging deep into the Q3 budget and projections. Kenichi opened the floor for suggestions and ideas will be welcomed with open arms.

Today's meeting also navigated the axis of our substack newsletter and how articles will be published in the future.

We talked about our monthly newsletter; even though we aim to reach more people via email, we want individuals to choose whether they want to receive our emails so we don't clutter their inboxes.

We discussed how the community page articles will be paid for - it was suggested that drafts will be rewarded based on word count and performance. Any article that performs well over time will be rewarded from the points system allocation.

Lady Tempestt asks Kenichi about the Cogito articles from last year and the reward status, and then Kenichi says he'll reach out to Sandra.

On the other hand, Ayo spoke about the WWG onboarding process - he suggested that the WG could have an automated, seamless and faster onboarding process rather than leveraging human power.

We addressed how many people can get onboarded in a quarter! Since Ines raised questions like (will there be work for new people who are joining the WWG newly?). Ines suggests that we do onboarding at the end of each quarter to help us prepare future budgets and allocation to reward all contributions without having a second thought.

Decision Items:

  • We decided that 4 articles would be published on our community page every month - Thursdays to be precise.

    • [rationale] To keep people engaged and to reach a wider audience.

    • [effect] affectsOnlyThisWorkgroup

  • We decided that new articles would be published on the SNET’s ecosystem page every Wednesday. Topics will be ecosystem-based. AI, longevity, and whatnot!

    • [effect] affectsOnlyThisWorkgroup

  • Increase the number of outgoing articles in Q3 because there's a massive surge of interest in the WWG and we'd like to give everyone a chance to tell their story through writing.

    • [rationale] We want to open an opportunity window for aspirants to tell their stories.

    • [opposing] Will there be work for new intakes? However, do we have enough budget to incentivize new people?

    • [effect] affectsOnlyThisWorkgroup

Action Items:

  • [action] Kenichi to chase Sandra from Cogito regarding the AI and finance articles that are currently in review. [assignee] Kenichi [status] in progress

  • [action] Kenichi to add the pupil tag implementation to the Q3 budget. [assignee] Kenichi [status] done

  • [action] Devon to accept the Zealy reviewer invitation sent by Kenichi. [assignee] devon [status] done

Keywords/tags:

  • topics covered: Substack newsletter, Monthly newsletter, Twitter, Triva, community page, pupil tag, Marking scheme & template , Peer review, Onboarding, Zealy, Notion, Q3 budget

  • emotions: interactive, lengthy, funny , Discursive

Saturday 15th June 2024

Gamers Guild

  • Type of meeting: Biweekly

  • Present: Slate [facilitator], devon [documenter], malik, kateri, martinosoki, oep, lord kizzy, CollyPride, Gorga Siagian

  • Purpose: Q3 Budget Discussion and Some in-game options

  • Working Docs:

Discussion Points:

  • Slate outlined the meeting agenda

  • Updates on the creation of workgroups

  • In the Q3 budget discussion, various topics were covered including rewards for creating assets, creating new departments, and the number of assets each person can create.

  • A little light was shed on the voice system - Gamers can now communicate in-game.

  • Game presentation by Colly Pride

  • Alternative platforms for creating models besides Roblox were identified; Slate indicated that Peter possesses land in Decentraland.

  • Gorga shared a website that offers premade templates to aid in asset creation.

  • Dialogue interface template presented by Slate - All other workgroup dialogue interfaces should adhere to this design, simply modifying the names of NPCs.

Decision Items:

  • Each member can submit up to 5 assets.

  • The data gathering task for upcoming Working Groups and Guilds will start in next quarter.

    • [rationale] We already possess information on the 3 departments to be established this quarter, and the new guilds and workgroups will be well-established by the following quarter.

  • Starting next quarter, the task of summarizing meetings will be rotated among members.

Action Items:

  • [action] Education Guild Creation [assignee] malik, hufiumer69 [status] todo

  • [action] Dialogue system and animation of video workgroup [assignee] lord kizzy, Gorga Siagian [status] todo

  • [action] RnD Guild Creation [assignee] CollyPride, oep [status] todo

Keywords/tags:

  • topics covered: Rewards, Roblox, participation, metaverse, Budget Request

  • emotions: Friendly, Collaborative, engaging new people, Thoughtful

  • games played: no game

PreviousWeek 23NextWeek 25

Last updated

This work is licensed under a Creative Commons Attribution 4.0 International License